Urgent opening For Trade Associate (Vashi location)

Role:Trade Associate

Location: Vashi, Navi Mumbai

Job Summary:

We are seeking a detail-oriented and proactive Trade Document Handling Associate to

manage and process export documentation to ensure timely and compliant shipment of

goods to international customers. The ideal candidate will have experience with

international trade processes, familiarity with INCOTERMS, and a strong understanding of shipping and customs requirements.

Key Responsibilities:

Prepare and review export documentation including commercial invoices, packing

lists, certificates of origin, bills of lading (B/L), and other trade-related documents.

Ensure accuracy and compliance of documents with international trade regulations

and customer requirements.

Coordinate with freight forwarders, shipping lines, customs brokers, and internal

teams for smooth document flow and timely dispatch.

Track shipments and maintain records of all export transactions and document

submissions.

Handle documentation for Letters of Credit (L/C) and bank negotiations, ensuring all

conditions are met.

Communicate with buyers and overseas agents to confirm documentation requirements

for destination customs clearance.

Assist in managing documentation audits and responding to any document-related

queries or discrepancies.

Update and maintain document filing systems (physical and digital).

Support export invoicing and maintain coordination with finance for payment follow-

ups and reconciliations.

Required Qualifications:

Bachelors degree in International Business, Logistics, Commerce, or a related field.

min 3 years of experience in export documentation or international trade operations.

Knowledge of INCOTERMS, L/C documentation, and shipping processes.

Familiarity with trade platforms (e.g., DGFT, ICEGATE, or similar portals depending

on country).

Proficient in MS Office (especially Excel and Word).

Strong attention to detail and organizational skills.

Good written and verbal communication skills in English.