Travel Desk Executive

Job Title: Corporate Travel Desk Executive / Sr. Officer

Location

Role Summary

The Corporate Travel Desk Executive will act as the single point of contact for all domestic and international travel requirements of employees across Ashoka Buildcon Limited. This role is responsible for providing end-to-end travel solutions including ticket booking, visa facilitation and travel-related coordination with internal stakeholders and external vendors.

Key Responsibilities:

• Act as a central coordinator for all business travel -– domestic and international.
• Liaise with travel agencies, airlines, embassies, and transport providers to ensure cost-effective and timely arrangements.
• Handle end-to-end travel arrangements: air ticketing, local transport, foreign exchange, visa processing, and insurance.
• Maintain updated travel records, documentation, and approvals in accordance with company travel policies.
• Ensure compliance with internal travel guidelines, cost approvals, and documentation protocols.
• Coordinate with HR, project sites, and department heads for travel plans and schedules.
• Manage emergency travel support and last-minute changes in itinerary, including rescheduling and cancellations.
• Monitor and optimize travel costs, identifying cost-saving opportunities and negotiating corporate rates.
• Maintain MIS reports on travel activities, expenditures, and budgets.
• Provide traveler support during their journey for any issues or assistance needed.

Qualifications and Skills:

• Graduate in any discipline; additional certification in travel/tourism/hospitality is an advantage.
• Minimum 9–15 years of experience in corporate travel management, preferably in an infrastructure or project-based company.
• Familiarity with international travel processes including visa and immigration.
• Strong negotiation skills with travel vendors.
• Proficiency in MS Office (Excel, Word, Outlook) and travel booking tools.

Preferred Attributes:

• Experience in handling travel for large workforce and remote project sites.
• Knowledge of international travel compliance, especially for countries where Ashoka Buildcon is operational.
• Willingness to occasionally work beyond regular hours in case of urgent travel requirements.