Travel Desk Executive

Role & responsibilities

1. Manage domestic and international travel arrangements including flight bookings, hotel accommodations, visa processing, and local transportation.

2. Look after stay and accommodation.

3. Coordinate with employees, managers, and travel agencies to confirm travel plans and itineraries.

4. Ensure all travel is compliant with company travel policies, budgets, and approval workflows.

5. Maintain accurate records of all travel bookings, expenses, and documentation.

6. Monitor travel costs and provide regular travel reports to management.

7. Handle travel-related issues and emergencies such as cancellations, delays, or rebooking.

8. Support visa and immigration documentation, including business visa applications and renewals.

9. Process travel advances, reimbursements, and maintain expense reports.

10. Negotiate with travel vendors to obtain competitive pricing and service-level agreements.

11. Provide support in organizing corporate events, conferences, and team offsites.

12. Maintain confidentiality of travel records and employee personal information.

Requirements:

1. Bachelors degree in Business Administration, Hospitality, Travel Management, or related field.

2. 2-4 years of experience in corporate travel coordination or similar administrative role.

3. Knowledge of travel booking platforms, airline fare structures, and visa processes.

4. Strong organizational skills and attention to detail.

5. Excellent communication and interpersonal skills.

6. Proficient in MS Office (Word, Excel, Outlook); knowledge of travel management software is a plus.

7. Ability to work under pressure and manage multiple travel requests simultaneously.

Preferred candidate profile

Any Bachelors Degree.