Tendering Specialist

10+ years of Experience in tendering or proposal & estimation or pre-sales within the software, IT, Automation, or system integration industry

Roles and Responsibilities:

Analyze client requirements from RFQ/RFP documents and ensure clarity of scope.

•Collaborate with Sales, Pre-Sales, and Technical teams to define the solution, deliverables, and costs.

•Create detailed technical and commercial proposals using predefined templates.

•Work with cross-functional teams to gather inputs and ensure accuracy in technical designs and cost estimations.

•Prepare project implementation timelines and identify dependencies and risks.

•Ensure that all solutions align with the company’s capabilities and client requirements.

•Route proposals through the required approval workflows (Technical Director, Sales Director, CEO).

•Ensure compliance with internal tendering/proposal / estimation guidelines

•Ensure compliance with client-specific requirements and RFQ/RFP instructions or bidding requirements.

•Maintain accurate records of submitted proposals in designated company system and track proposal status in the sales pipeline.

•Archive finalized proposals and maintain proposal templates for future use.

Monitor key metrics like proposal turnaround time and on-time submission rate.

•Act as the single point of contact between stakeholders during the proposal lifecycle.

Communicate proposal status, challenges, and deadlines effectively.

•Liaise with procurement, finance, and legal teams to address contractual and pricing considerations.

•Process orders and hand them over to project managers for execution.

Technical Skills & Competencies

• Knowledge of software, system integration, cloud, IOT, automation and IT solutions.

• Proven experience in related field, tendering, proposal and estimation.

• Prior Experience working with Saudi Arabian clients or markets is a plus

• Proficiency in tools such as MS Office (Word, Excel, PowerPoint), CRM systems, and project management tools.

• Strong analytical and problem-solving skills.

• Excellent written and verbal communication skills.

• Detail-oriented with strong organizational skills.

• Ability to work collaboratively with cross-functional teams under tight deadlines.

• Critical thinking and attention to details.

• Time Management skills.

• Flexibility to align with Saudi Arabia business hours.

Education and Qualifications

Bachelor’s degree in Computer Science, Engineering, IT or a related field.