Tendering Specialist

GeM Portal Specialist & Tender Executive is responsible for managing all activities related to Government e-Marketplace (GeM) operations, tender identification, documentation, submission, compliance, and post-tender follow-ups. This role ensures accurate listing, timely bid participation, coordination with internal departments, and adherence to government procurement guidelines.

Key Responsibilities1. GeM Portal Management

• Create, manage, and update product listings, pricing, and service offerings on GeM Portal.
• Ensure accurate cataloging, specification compliance, and timely renewal of listings.
• Monitor GeM notifications, circulars, and policy updates.
• Handle order processing, invoice generation, and documentation as per GeM norms.
• Coordinate with the GeM help desk for issue resolution (listing, payment, documentation, etc.).

2. Tender Identification & Analysis

• Track relevant tenders via GeM, CPPP, e-procurement sites, and departmental portals.
• Analyse tender eligibility, requirements, scope of work, and technical specifications.
• Coordinate with internal teams (Sales, Technical, Finance, QA) for document preparation.
• Evaluate commercial feasibility and recommend go/no-go decisions.

3. Tender Documentation & Submission

• Prepare and compile technical bids, financial bids, compliance sheets, and supporting documents.
• Ensure proper documentation—EMD, affidavits, certificates, declarations, and formats.
• Upload tender submissions accurately within deadlines.
• Maintain version control and documentation as per government procurement standards.

4. Post-Tender Activities

• Track bid status, clarifications, corrigenda, and evaluation updates.
• Coordinate for presentations, product demos, or meetings required by authorities.
• Manage contract signing, order acceptance, and post-award documentation.
• Follow up for payment release, advances, PBG/EMD refunds, and contract completion reports.

5. Compliance & Reporting

• Ensure compliance with government procurement policies, MSME guidelines, and vendor registration norms.
• Maintain records of tender performance, win/loss analysis, and pricing history.
• Prepare MIS reports, monthly tender summaries, and dashboards for management review.

Required Skills & Qualifications

• Bachelor’s degree in Business, Commerce, Engineering, or related field.
• Minimum 1–3 years’ experience in GeM Portal operations or tender management.
• Strong understanding of government procurement rules (GFR, GeM guidelines).
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Good communication skills (written & verbal).
• Ability to work with cross-functional teams and manage deadlines.
• Attention to detail, documentation accuracy, and analytical skills.

Preferred Qualifications

• Experience in healthcare, medical devices, or industrial product tenders (if applicable).
• Knowledge of e-procurement portals like CPPP, e-Tendering, State Tender Portals.
• Understanding of product cataloging and compliance documentation.