Tendering Executive

Key Responsibility Areas (KRA) – Tendering Executive / Manager (Road Construction)
Position: Tendering ExecutiveDepartment: Tendering / Business DevelopmentReporting To: Tendering HeadLocation: ART-HOExperience: Minimum 5 years in handling road construction tenders (State/CPWD/NHAI/PMGSY, etc.)1. Tender Identification & ScrutinyDaily tracking and identification of relevant tenders through government portals, newspapers, and e-tendering platforms.Scrutinizing NITs, RFPs, BOQs, and tender documents for eligibility, scope, technical and financial requirements.Coordinating with internal departments (finance, execution, procurement) for feasibility analysis.2. Pre-Bid ActivitiesAttending pre-bid meetings and raising relevant queries.Preparing and submitting pre-bid clarifications in coordination with technical and legal teams.Maintaining records of amendments/corrigendum and updating bid documents accordingly.3. Bid Preparation & SubmissionEnsuring timely preparation and submission of tenders – both online and offline.Coordinating with technical, commercial, and finance teams for required documents (E.M.D., solvency, work experience certificates, etc.)Drafting, compiling, and uploading all necessary bid documents including technical and financial proposals.4. Documentation & ComplianceMaintaining all documentation related to submitted and awarded tenders.Ensuring compliance with all formats and checklists as per client requirements.Coordination for affidavits, notary, digital signatures, and supporting documents.5. Liasioning & CommunicationCoordinating with government departments, client officials, and consultants for tender-related clarifications and submissions.Building a rapport with key officials for smooth facilitation of the tendering process.6. Post-Bid Follow-upsTracking the tender evaluation status and following up on results.Preparing presentations and data for negotiations or price justifications if required.Assisting in the process of signing the contract agreement after award.7. Market Intelligence & Cost InputsAnalyzing competitor pricing trends and bid strategies.Providing market rate analysis of key inputs for estimation support.Suggesting strategic pricing based on previous bid outcomes.