Tender Executive

Job Title: Tender Executive Department: Business Development / Contracts Reports To: Tender Manager / Business Development Head Location: Noida Type: Full-time Job Summary: To manage and coordinate the end-to-end tendering process for facility management contracts, including preparation, submission, and post-tender follow-ups, ensuring compliance with client requirements and organizational goals. Key Responsibilities: Tender Management: Identify relevant tender opportunities through various portals, websites, and contacts. Study and analyze tender documents including scope, BOQ, technical and commercial terms. Coordinate with operations, procurement, legal, and finance teams to gather required inputs. Tender Preparation: Prepare pre-qualification documents, technical and commercial proposals. Compile company credentials, compliance documents, and certificates as required. Draft and format tender responses ensuring accuracy, consistency, and compliance. Bid Submission: Ensure timely submission of tenders—both online and offline. Maintain records of all tenders submitted and track their status. Post-Tender Activities: Follow up on submitted tenders for clarification, negotiation, and award status. Assist in preparing presentations or documentation for post-bid meetings and negotiations. Documentation and Reporting: Maintain a repository of standard tender documents and responses. Prepare periodic reports on tender success rate, pricing trends, and competitor benchmarking. Compliance: Ensure all tenders are submitted in compliance with statutory and organizational guidelines. Coordinate with legal/compliance teams to mitigate risks and adhere to contractual obligations. Key Skills & Competencies: Strong understanding of facility management services (soft and hard services). Excellent written and verbal communication skills. High attention to detail and accuracy. Strong time management and organizational skills. Proficiency in MS Office (Excel, Word, PowerPoint). Experience with government and private sector tenders. Qualifications & Experience: Graduate or Diploma in Business Administration, Engineering, or related field. 2–5 years of experience in tendering within the facility management or related industry. Familiarity with e-tendering portals and procurement platforms. Job Types: Full-time, Permanent Pay: ₹22,000.00 - ₹35,000.00 per month Benefits: Cell phone reimbursement Schedule: Day shift Fixed shift Morning shift Supplemental Pay: Performance bonus Work Location: In person Application Deadline: 14/06/2025 Expected Start Date: 27/05/2025