Tender Executive

Job Title: Tender Manager

Department: Procurement / Business Development
Reports To: Head of Commercial / Managing Director

Employment Type: Full-Time

Job Summary:

The Tender Manager is responsible for managing the entire tendering process — from identifying tender opportunities to preparing, submitting, and following up on bids. This role ensures compliance with all client requirements and internal policies, coordinates cross-functional teams, and maximizes the organization’s chances of winning profitable contracts.

Key Responsibilities:

• Tender Identification & Analysis:
• Research and identify potential tender opportunities through various channels (portals, publications, client networks, etc.).
• Review tender documents and assess eligibility, technical, and financial requirements.
• Tender Preparation & Submission:
• Lead the preparation of high-quality, compliant, and competitive tender submissions.
• Coordinate with technical, legal, finance, and project teams to gather required documentation and input.
• Prepare cost estimates, pricing strategies, and risk analyses for each bid.
• Ensure timely submission of tenders and adherence to all bid deadlines.
• Coordination & Communication:
• Liaise with clients, consultants, and internal stakeholders throughout the tendering process.
• Conduct pre-bid meetings and clarifications with clients as needed.
• Post-Tender Activities:
• Manage post-submission clarifications, presentations, and negotiations.
• Conduct tender debriefs and document lessons learned to improve future bids.
• Compliance & Documentation:
• Maintain accurate records of all tender documents, correspondence, and approvals.
• Ensure all tenders comply with company policies, legal requirements, and industry standards.
• Reporting & Analysis:
• Prepare tender performance reports and maintain a tender tracking database.
• Analyze success rates and identify improvement areas in the bidding process.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Engineering, Procurement, or a related field (Master’s preferred).
• Minimum [X] years of experience in tender management, bidding, or business development (industry-specific experience preferred).
• Strong knowledge of public and private sector procurement processes.
• Excellent communication, negotiation, and presentation skills.
• Advanced proficiency in MS Office, ERP systems, and tendering portals.
• Strong analytical and organizational abilities with attention to detail.
• Ability to work under pressure and meet strict deadlines.

Key Competencies:

• Strategic thinking and commercial awareness.
• Leadership and team coordination.
• Problem-solving and decision-making.
• High ethical standards and integrity.

Job Type: Full-time

Pay: Up to ₹28,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time

Work Location: In person