Tender Executive

Tender Executive Job Roles & Responsibilities

1. Tender Identification & Monitoring

• Monitor government portals (e.g., GEM, CPPP, eProcurement) and private tender websites for relevant opportunities.
• Subscribe to tender alert services to ensure timely information.
• Maintain a tender tracking sheet (due dates, documents needed, etc.).

2. Document Preparation

• Collect and organize all required documents like company profile, certificates (GST, PAN, MSME, ISO, etc.).
• Coordinate with internal departments (Finance, Legal, Technical, etc.) to prepare technical and commercial documents.
• Ensure documents are as per the eligibility and bid submission requirements.

3. Bid Submission

• Prepare tender submission files (both online and offline).
• Upload documents on e-tendering portals or submit hard copies to designated offices.
• Ensure compliance with formatting, deadlines, and digital signing (DSC usage).

4. Commercial & Financial Bid Management

• Prepare and verify BOQs (Bill of Quantities) or price bids in coordination with the finance/procurement team.
• Analyze cost estimates and profit margins to ensure competitiveness.

5. Coordination & Communication

• Liaise with clients, consultants, vendors, and internal teams to resolve tender queries or clarifications.
• Attend pre-bid meetings and take notes on key requirements and changes.

6. Tender Evaluation & Follow-Up

• Track the status of submitted tenders.
• Coordinate for clarifications, negotiations, or technical presentations if shortlisted.
• Maintain documentation of awarded and rejected tenders for learning and records.

7. Reporting & Documentation

• Maintain comprehensive tender files (soft and hard copies) for audits and references.
• Prepare weekly/monthly reports for management showing participation status, success rates, and pending actions.

8. Policy & Compliance

• Ensure tender participation complies with company policies, government norms, and legal requirements.
• Stay updated with GFR rules, eProcurement guidelines, and bid submission protocols.

9. Support During Execution Handover

• Assist project managers during the handover of awarded contracts.
• Provide all technical/commercial tender data to the project team.

Required Skills

• Strong attention to detail and documentation
• Familiarity with eProcurement platforms
• Good communication and coordination skills
• Knowledge of Microsoft Office (Excel, Word, etc.)
• Basic understanding of legal, financial, and technical documents

Job Types: Full-time, Permanent, Fresher, Internship
Contract length: 3 months

Pay: ₹8,086.00 - ₹15,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Commission pay
• Joining bonus
• Overtime pay
• Performance bonus
• Quarterly bonus
• Shift allowance
• Yearly bonus

Work Location: In person