Tender Executive

The Tender Bidder and Operations Management Executive is responsible for identifying, preparing, and submitting competitive bids for government and private tenders while ensuring operational efficiency for smooth project execution. This role requires a mix of analytical, documentation, coordination, and communication skills to manage end-to-end tendering and operational processes.

Key Responsibilities:
Tender Bidding:
Identify relevant government, PSU, and private tenders through GEM portal, e-procurement sites, and other platforms.

Analyze tender documents and evaluate technical & commercial requirements.

Prepare and submit tender documents (technical and financial bids) within deadlines.

Coordinate with internal teams (sales, technical, finance) for required documents and approvals.

Ensure compliance with all tender conditions and maintain proper documentation for audits.

Track and follow up on tender status, clarifications, and result updates.

Operations Management:
Coordinate with vendors, suppliers, and internal teams for procurement and project execution.

Prepare purchase orders and manage material dispatch schedules.

Monitor stock levels and logistics for timely delivery of products.

Support after-sales service operations and maintain client communication for order updates.

Maintain records for operations, purchase, and delivery documentation.

Documentation & Reporting:
Maintain an updated database of tenders, bids submitted, and outcomes.

Prepare MIS reports for management on tender performance and operational efficiency.

Ensure all certifications (ISO, GST, etc.) and statutory compliance documents are updated for bidding.

Skills & Competencies:
Strong knowledge of GEM, e-tendering portals, and bidding procedures.

Understanding of procurement processes and government regulations.

Proficiency in MS Office (Word, Excel, PowerPoint), email, and online portals.

Excellent communication and negotiation skills.

Ability to work under pressure and meet strict deadlines.

Strong organizational and multitasking abilities.

Qualifications:
Bachelor’s Degree in Business Administration / Commerce / Engineering or related field.

1–3 years of experience in tendering, bidding, or operations management (preferred).

Familiarity with HVAC, Industrial Equipment, or Manufacturing sector (added advantage).

Job Types: Full-time, Fresher

Pay: ₹20,212.90 - ₹25,319.49 per month

Work Location: In person