Tender Executive

About ARVS Equipments Pvt. Ltd.:

ARVS Equipments Pvt. Ltd. is a trusted manufacturer and supplier of high-quality biomedical waste management solutions, including sharps containers, waste bins, and hospital furniture. Our mission is to support healthcare and industrial sectors with reliable equipment that ensures safety, hygiene, and operational efficiency.

Tender Executive

Job Summary:

The Tender Executive will be responsible for managing the entire lifecycle of tender participation, with a primary focus on navigating and optimizing our presence on the GEM Portal. This role demands a comprehensive understanding of GEM operations, including strategic product uploading, competitive bidding, and efficient order processing. The ideal candidate will be highly organized, possess excellent analytical skills, and be committed to achieving successful tender outcomes for ARVS Equipments Pvt. Ltd.

Key Responsibilities:

1.     GEM Portal Mastery:

·      Maintain complete and up-to-date knowledge of all GEM Portal functionalities, policies, and procedures.

·      Ensure ARVS’s compliance with all GEM guidelines and government procurement regulations.

2.     Product Catalog Management:

·      Accurately upload, manage, and optimize product catalogs on the GEM Portal.

·      Regularly update product information to reflect changes, new offerings, and market trends.

3.     Strategic Bidding & Tender Participation:

·      Identify relevant tender opportunities aligned with ARVS’s product portfolio.

·      Analyze tender requirements and prepare compliant, competitive bids.

·      Strategically price products/services to ensure competitiveness and profitability.

·      Monitor tender statuses and manage pre-bid interactions.

4.     Efficient Carting & Order Processing:

·      Manage the "Carting" process on GEM, ensuring accurate order creation and fulfillment.

·      Coordinate with internal teams (sales, logistics, finance) for smooth execution.

·      Track order status and resolve discrepancies promptly.

5.     Documentation & Compliance:

·      Maintain meticulous records of all tender activities and submissions.

·      Prepare documentation for pre-qualification, technical, and commercial bids.

6.     Market Intelligence & Reporting:

·      Conduct market research on competitor activities and pricing strategies.

·      Analyze tender outcomes and generate reports on GEM activities and success rates.

Skills & Qualifications:

• Mandatory:

   Demonstrable expertise in the GEM Portal.
• Proven experience in uploading products and managing catalogs.
• Extensive hands-on experience in bidding and carting.
• Bachelor’s degree in Business Administration, Commerce, or related field.
• 2–4 years of experience in tender management, preferably in equipment or manufacturing.
• Strong analytical, organizational, and time management skills.
• Proficiency in Microsoft Office, especially Excel.
• Excellent communication skills in English and Hindi.
• Proactive, detail-oriented, and collaborative mindset.