Support Time Office

Job Description

Designation: Staff Updated: May 08, 2025 Location: Gujarat, India Organization: Metals Job Description: Business Metals Unit Copper Manufacturing Dahej Location Dahej Poornata Position Number of the job 433632 Reports to: Poornata Position Number 234290 Poornata Position Title of the job (30 characters max) Support Time Office Reports to: Poornata Position Title AH Contract Labor and Time off Function Human Resources Reports to: Function Human Resources Department Unit HR Reports to: Department Unit HR Designation of the Employee Dy. Officer Designation of the Manager Manager Date of writing/updation of JD 05.10.2024 1) Job Purpose: Write the purpose for which the job exists (in 2-3 lines) (Max 1325 Characters) To be Responsible for due diligence of people process like attendance, leave, Payroll Inputs with respect to Company Employees, CJST, Apprenticeship and FTC Employees. 2) Dimensions: Mention quantitative or qualitative parameters that are relevant for the job and provide a better understanding of the scope and scale of the job. Business Workforce Number (Max 254 Characters) Unit Workforce Number (Max 254 Characters) Function Workforce Number (Max 254 Characters) Department Workforce Number (Max 254 Characters) Other Quantitative and Important Parameters for the job: Budgets/ Volumes/No. of Products/Geography/ Markets/ Customers or any other parameter 200(Employees Grievances like leave, attendance, address certificate etc.) 3) Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and external) to the jobholder in the context of the Business/Unit/Function/Department/Section ( (Max 3975 Characters) Job Context: Birla Copper has a copper smelting and refining complex at Dahej producing copper cathodes, cast copper rods, precious metals such as gold silver and selenium , and other bi-products such as sulphuric acid, phosphoric acid etc. in multiple plants with different technologies requiring diverse competencies. Besides having several process plants, the unit has a captive jetty, a Jana Sevak Trust hospital and a residential complex for employees. It also has arrangements for transporting non-residential employees back and forth from Dahej and Bharuch. There are approximately 1600 employees across functions at the Dahej unit out of which about 800 are of the bargainable category. About 4000-contract Labours are deployed across the multiple operations. This role is responsible for due diligence with respect to monitoring attendance and leave data for payroll computation as well as assisting in coordination with respect to any queries related to the same. This role also provides support in generating address certificates. Job Challenges: Monitoring accuracy of leave data of 1600 employees People are not adhering leave policy, delay in submission of leave. During Annual shutdown, maintaining Co-off data of many employees and crediting the same to leave account system of Birla Copper i.e., BCKM. 4) Key Result Areas: Write the key results expected from the job and the supporting actions for each of these key result areas (For a majority of jobs typically there could be 4- 7 key result areas)- Maximum 10 KRAs can be updated Key Result Areas ( Max 1325 Characters) Supporting Actions ( Max 1325 Characters) Time Office Administration- Monitor the activities of Time Office for proper attendance records, leave, personal file and discipline of employees Responsible for Timekeeping job, regulate shift schedule and maintain attendance reports. Manage employee queries on leave rules and bring awareness amongst employees in plant. Extract leave data of MG & LMS from Poornata Leave Module. Operate ,Regulate and maintain internal ERP based BCKM attendance system. Ensure proper encashment of leave in respect of OG employees. Accurate & timely updation of Leave records of all employees (staff & workman) Calculation and Preparation of OT Sheet. Personal File maintenance. Issuing Certificate of address proof as per employees requirement. Salary & Wage Administration - Ensure timely preparation and distribution of monthly Salary & Wages of permanent employees Updating of employee master record with joining, transfer and or resignation data. Checking and verifying Leave Encashment applications before incorporating the same in salary & wages processing. Ensure smooth salary processing after incorporating all above data and records. Apprenticeship candidate and FTC payment checked and bank list before submitting of to accounts department. Support in final settlement of employees and drafting service certificate. System implementation Meet the requirement of Time Office as per various standards. Follow up and maintain documents Facilitate during Audits – Internal/ External Ensure implementation of Safety standard Monthly prepared safety department requirement manhours data. Welfare Activities – Giving proper feedback on labor activities to the Management. Qualifications: Diploma Minimum Experience Level: 4-9 Years Report to: Manager