Sr. Tender Executive

Job Title: Senior Tender Executive – Facility Management & Manpower

Department: Business Development / Commercial

Reporting To: Tender Manager / Head – Business Development

Location: Noida

Experience: 2-4 years (Facility Management / Manpower Tendering)

Job Summary

The Senior Tender Executive will manage end-to-end tender coordination for Facility Management and Manpower Services across government, PSU, and corporate clients. The role involves handling technical, statutory, and commercial documentation with a strong focus on compliance, cost accuracy, and timely submissions.

Key Responsibilities

Tender Identification & Analysis

• Identify tenders related to housekeeping, security, technical FM, soft & hard services, and manpower outsourcing
• Track opportunities on GeM, CPPP, state e-tender portals, PSUs, airports, hospitals, SEZs, and corporates
• Analyze scope, eligibility, statutory requirements, and manpower norms

Technical & Statutory Documentation

• Prepare and compile technical bids including:
• Company profile & FM credentials
• Experience certificates & client references
• Deployment methodology & SOPs
• Manpower deployment charts & shift rosters
• Ensure compliance with Labour Laws, including:
• PF, ESI, Bonus, Gratuity, Minimum Wages
• CLRA Act, Shops & Establishment, EPF & ESIC norms

Commercial & Costing Support

• Assist in preparation of BOQs and manpower costing
• Calculate wages as per state-wise minimum wages
• Coordinate with finance for salary structures, statutory load, margins, and escalation clauses
• Review commercial terms, payment cycles, penalties, and LD clauses

Portal & Submission Management

• Handle online bid submissions on GeM and e-procurement portals
• Manage vendor registrations, renewals, and document updates
• Track corrigendums, clarifications, and bid opening schedules

Pre-Bid & Post-Bid Coordination

• Draft and submit pre-bid queries
• Attend pre-bid meetings and clarification calls
• Support negotiations, LOI/LOA documentation, and contract finalization
• Coordinate smooth handover to operations post-award

MIS & Records

• Maintain tender trackers, document repositories, and compliance checklists
• Prepare MIS reports on submissions, awards, and revenue pipeline
• Support audits and internal reviews related to tenders

Required Skills & Competencies

• Strong knowledge of Facility Management & Manpower tendering
• Hands-on experience with GeM & government e-tender portals
• Good understanding of labour law compliance and manpower costing
• High attention to detail and compliance accuracy
• Ability to manage multiple tenders under strict deadlines
• Strong coordination and communication skills

Qualifications

• Bachelor’s degree in Business, Commerce, Management, or Engineering
• MBA / PGDM (preferred)

Industry Exposure (Preferred)

• Facility Management Companies
• Manpower Outsourcing Agencies
• Government & PSU Contracts
• Airports, Hospitals, IT Parks, Malls, Residential & Commercial Complexes

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹45,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person