Job
Description
Job Information Industry NGO Salary 4.80 Lacs P.A. Date Opened 06/05/2025 Job Type Full time Work Experience 5 to 10 years of experience City Bangalore North State/Province Karnataka Country India Zip/Postal Code 560002 About Us Valid Job Description JOB DESCRIPTION Name of the post : Sr. Executive – Procurement Department : Administration – Procurement Reporting to : Manager Procurement Location : Lingarajapuram, Bangalore Job Type : Full time Job requirement A Graduate with 5-10yrs experience in Procurement process activities required. Must have good experience in MS office and have good written / oral communication skills. Must be a multilingual and ready to travel independently / occasionally within Bangalore for procurements. If the person knows driving two / four wheeler will be much preferred. Must have be accountable, good negotiator, multitasking, systematic working skills, quick learner , good planner to execute multiple tasks assigned simultaneously to complete the assigned procurements within limited timelines. Trustworthy, sincere, transparent, stable, responsible and smart working candidate preferred. Male candidates are much preferred for this position. Responsibilities: You will: Responsible for handling end to end Procurement activities in APD except Horticulture related Procurements. Sourcing Vendors within short lead time for variety of products required by different depts of APD that includes Central office / Branch offices in Bangalore and other Districts / Pune. Collecting quotations, comparing the quotes, negotiations done to finalize the rates . During this process, travel within Bangalore whenever is required. Raise purchase order in Tally by co-ordinating with the program spoc / Finance spoc and get it approved from the Procurement Head / Unit Head / CEO or CFO. Issue purchase orders to the vendors and ensure the delivery of the products as per the delivery terms agreed with the vendors. At the time of delivery of goods, ensure the quality check of the goods In case of any damage or goods delivered is not as per our order, and then process the goods for exchange by following the existing compliances in APD . Once the products are delivered, ensure to take acknowledgement of receipt of goods from respective department in the Invoice. After the receipt of the GRN (Goods Receipt Note ) acknowledged Invoice along the payment voucher with authorization of respective department head, process it to accounts department f or releasing the vendor’s payment through company’s existing Payment software system. Prepare all the documentations related to Procurements ie. Debit card statement, scanned vouchers renaming & systematically save to the system, update on a daily basis Indents recd tracker, Payment vouchers submitted to finance dept statement, vendors registration statement updation, Annual rate contracts and generate pivot weekly / monthly reports of procurements. Update the Master Indent tracker excel sheet correctly with the details of the indents received and keep updating the tracker as the indents are processed. Responsible to check the Master indent tracker and Divas report on a daily basis to analyze the pending indents to complete / payments release pending . Accordingly follow up the required persons in APD and ensure the procurement process is completed within limited time limit. Responsible for all the co ordinations between the user dept. and the supplier . Handle the entire Procurement activities single handedly Accountability: You will report to Manager Procurement and Head Administration. Then update the progress, Challenges and developments of all the indents received. Ensure alignment with organizational goals, budget management and operational protocols are followed with respect to all the programs. Ensure transparency, ethical conduct and full compliance with the organization’s standard / policies. Good in MS Office – Word, Excel, power point, Tally etc. Preferred Qualifications (if any) : Graduate / Post graduate with good academics background preferred Skills & Competencies : Good communication skills with multilingual skills preferred. Multitasking skills preferred Target oriented and a good planner / executor preferred Working Conditions: Full time job Travel within Bangalore required
