Sr. Documentation Executive

About Us:

CloudMir Ventures Pvt. Ltd., established in 2019, is a diversified organization with business verticals in Shipping & Logistics, Educational Training, Fashion & Apparel, IT Solutions, and Backoffice Operations. We are now expanding our creative team and are looking for a talented Senior Shipping Documentation Executive to join our growing setup in Thiruvananthapuram.

Job Title: Sr. Documentation Executive - Shipping

Location: Trivandrum, Kerala

Department: Export Operations

Employment Type: In-office, Full-time

Working time and calendar

Time zones of the Middle East & Gulf

Calendar - Kingdom of Bahrain & UAE

Job Summary:

We are seeking a detail-oriented and proactive Senior Shipping Documentation Executive to oversee NVOCC operations, including inventory management, export and import documentation, and regulatory compliance. The role involves close coordination with internal teams, external agencies, the sales and marketing team, and the frontend operations team to ensure smooth, timely, and efficient shipment processes.

Key Responsibilities:

· Coordinate with the Sales & Marketing team and the Frontend operations team from the backoffice.

· Prepare and verify all export/shipping documents, including Invoice, Packing List, Bill of Lading, Certificate of Origin, and Shipping Instructions, in compliance with customs and Letter of Credit (LC) requirements.

· Manage inventory control and monitor detention/demurrage (DET/DEM) activities.

· Coordinate with freight forwarders, shipping lines, banks, and internal departments for shipment clearance and documentation.

· Maintain accurate shipment records and prepare regular MIS reports.

· Communicate with clients regarding shipment status, documentation updates, and issue resolutions.

· Stay updated on INCOTERMS, export-import regulations, and trade compliance requirements.

· Prepare and present Key Performance Indicator (KPI) reports and other reports.

Qualifications & Skills:

⁠ ⁠Education: Bachelor’s degree , Business Administration, Shipping/Logistics, or International Business.

(MBA or Diploma in Shipping & Logistics preferred.)

⁠ ⁠Experience: 3+ years in shipping or export and import documentation

⁠ ⁠Knowledge of: Export-import documentation, customs procedures, and LC documentation.

⁠ ⁠Software Skills: MS Office (Word, Excel & Outlook) and shipping portals (ICEGATE, DGFT).

⁠ ⁠Soft Skills: Excellent communication, attention to detail, time management, and coordination abilities.

Why Join Us:

· Opportunity to work across multiple brands under CloudMir Ventures.

⁠ ⁠Opportunity to work with a growing international business network.

⁠ ⁠Exposure to end-to-end export logistics operations.

⁠ ⁠Collaborative work culture with growth and learning opportunities.
· Location: Candidates from Trivandrum Preferred

How to Apply:

Send your updated resume and design portfolio to careers@cloudmir.in with the subject line “_Senior Shipping Documentation Executive ”_.

Job Type: Full-time

Pay: ₹9,830.02 - ₹25,000.00 per month

Benefits:

• Health insurance

Work Location: In person