Specialist - Finance Operations (Procurement)

About the Role

Specialist

A Day in the Life of a Senior Specialist

• Evaluating potential suppliers to assess compatibility with business requirements and use cases, quality standards, and pricing considerations
• Supplier onboarding with precise document verification, record keeping & tagging.
• Manage purchase requests and apply sourcing strategies to source quality vendors.
• Draft RFQ or RFP documents to source quotes/proposals for open PRs from all assigned departments as per the alignment from the senior procurement manager.
• Supplier Selection by following the right procurement policies & procedures
• Lead the negotiation of technology contracts, focusing on cost optimization, service quality.
• Prepare Selection Reports and get necessary approvals before proceeding for PO
• Open PR/PO management. Release PO in time with accuracy.
• Communicate/Collaborate with suppliers for deliveries to various centers across India and global locations
• Upkeep procurement records for any audits as per the policy guidelines.
• Record all procurement contracts and its lifecycle in the contract management system and intimate team on upcoming renewals.
• Manage procurement operation day to day activities
• Understanding of Data Privacy and their implications in vendor contracts.
• Demonstrate expertise in procuring hardware, CCTV, AMCs, and renewals, engaging confidently with OEMs to meet business requirements.

What You Need

• 5 years+ of procurement experience in IT/ITES or large global organizations /Startups, Or equivalent sales experience with an OEM distributor or partner.
• Experience in categories like Administration, IT, Manpower Services, Professional Services.
• Experience working with stakeholders from IT, Admin, HR, Marketing, Finance & Legal.
• Experience facing internal and external audits.
• Experience in handling RFPs with commercial & technical weightage.
• Solid Understanding entire procurement life cycle from Ticket/ PR to PO creation
• Hands-on Experience with sourcing & procurement tools
• Ability to draft & review commercial contract clauses.
• Should have worked on all kinds of sourcing i.e. cloud subscriptions, on-prem subscriptions, hardware, office equipment, contracts for manpower or legal services etc
• Ability to perform in a fast paced environment.
• Excellent inter- personal communication skills both written and oral. Experience of interacting with international vendors is essential.
• Strong negotiation & organization skills; a detail oriented, self- starter with ability to work independently with various functions to meet their business requirements.
• Ability to work flexible hours to support US time zones.