Senior Manager - Production (Event Experience is Mandatory)

Company Description

At Hyperlink, we specialize in Multi-Dimensional Storytelling. We craft tailor-made communication strategies and immersive creative solutions for brands. We create world class experiences by providing solutions based on current trends, using cutting- edge technology and recognizing the target audience’s inclinations. We are a collective of eager, fresh, perceptive minds, telling multi-dimensional stories bridging the gap between the brand’s vision and the reality of a successful, seamless, and unforgettable experience. 

Our Corporate Events & Activations vertical, engages and executes corporate as well as brand-led events and activations ranging from awards shows, summits, conferences, reward and recognition programmes, school and college activations, mall promotions, cultural movements, digital events and more. We produce content for digital viewing as well as television & films. We also help brands amplify events & experiences through innovative, sometimes disruptive Marketing strategies.

Our Culture Marketing & Intellectual Properties (IPs) vertical works on creating music festivals and tours, theatre showcases and festivals, comedy tours and gigs, art exhibitions, fund-raising properties, brand films, dance showcases, and any other cultural movement or live experience. We take a single thought & create an experiential property that connects communities.

We have a dedicated MICE-Meetings, Incentives, Conferences & Exhibitions team, which curates the corporate travel and tourism experience with curated itineraries that not only captures the fun in the travel itinerary but strives to offer something with unparalleled hospitality innovation and on-ground expertise. We deliver the whole package right from sourcing and reservations of desired meeting and conference venues and hotels to exclusive themed-functions with specialized services.

In 2024, we added another vertical with Believe Experiences (as a subsidiary of Hyperlink Brand Solutions) offering Wedding solutions right from bespoke wedding planning and venue selection to personalized entertainment, décor, hospitality, and more crafted with precision.

About the role:

As a Production person, you are the face of Hyperlink when dealing with a client/vendor. You shall be the point of coordination between all involved in the event-client, internal teams at Hyperlink including BD & CS, Production, Creative, Finance as well as external agency partners.Right from the initial client connect, closure of a brief to the end of an event, you shall be expected to ensure top quality project management & the delivery of a seamless & enriching experience for the client. The role of an individual in the Production team requires him to envision an event & execute it to perfection, so as to deliver an outstanding experience to the client. You will need to be solution oriented, an effective negotiator and an excellent communicator in working with clients, agency partners and supply chain vendors, as well as internal team As a Production ninja you will be required to provide all logistics & costs for all events and execute events to perfection.you will need to have good understanding of materials, fabrication knowledge, fair knowledge of the market. Strong hold over vendor management.

Responsibilities:

1. Working on Briefs & Costings:

• Receive & understand the briefs from the Client Service person. In certain cases, meet the Creative team & discuss the brief along with CS person.

• Propose executable, innovative ideas & explore new technology for events.

• Work on Costings as per the brief & elements of the design. Ensure that the Costing is cost effective & feasible. • Prepare a cost sheet.

• Collaboration with other departments specially CS & Creative

• Maintaining Venue banks for various types of events

2. Event Execution:

• Effective planning & thinking on events

• On the confirmation of an event, conduct a recce if required.

• Work on the layout of the event.

• All event requirements are to be sent to the vendors for the various elements involved.

• Prepare the Production Schedule for the event.

• Ensure sufficient manpower for the event i.e. Promoters.

• Be present at the Set up & ensure that Set up begins & flows as per the Production Schedule.

• Ensure that on site quality is delivered as promised by Client Service.

• At the end of the event, ensure that the dismantle begins as scheduled.

• Taking initiative to close all costs at the end of the event

• Preparing the Payment Advice to send to CS

3. Vendor Management:

• Sourcing vendors

• Getting competitive quotes from vendors while working on a costing

• Vendor Contracts & Agreements

• Finalizing the cost of materials & resources with the vendors

• Co-ordination on material delivery on time with vendors

• Negotiating with vendors, other agencies on cost reduction and availability of resources prior to the event

• Arrangement of payments to vendors, other agencies after the event

• Escalations (Vendors)

• Maintaining a Vendor Database Required Qualification,

Experience and skills:

• Graduation in any stream. Post graduation in Event Management is an add on

• Production experience of around 8+ years in the Events or BTL industry

• Strong relationship & connect with vendors

• Good understanding of materials, fabrication knowledge

• Fair knowledge of the market.

• Good Communication skills

• Has exceptional attention to detail and the ability to plan and manage multiple tasks and projects in parallel despite tight deadlines

• Proficiency with Microsoft Office, Autocad, Corel Draw

• Ability to work long hours & multitask, Operational efficiency

What do we offer?

• Opportunity to work on diverse projects while being part of the growth story

• Creative, diverse, nurturing & entrepreneurial work environment

• Competitive salary with flexi structure

• Flexi & Hybrid working & time off policy including annual flexi work from anywhere days

• Comprehensive & gender-neutral parental leave including leave for adoption & Surrogacy

• Childcare support – Compressed working hours & creche allowance

• Family cover for Medical Insurance including same gender partner cover

• Preventive health check-ups Gender neutral anti-harassment policy

• Access to Mental wellness programs & counselling

• Exposure to attending notable events & concerts

We’re an equal-opportunity employer, encouraging candidates from diverse backgrounds to apply including women and LGBTQIA+ candidates.