Senior Manager - Administration & Facilities

Senior Manager - Administration & Facilities

Role Senior Manager - Administration & Facilities - BITS Pilani Mumbai Campus

Location - Kamba, Kalyan

Job Responsibilities:

• Responsible for administration and facilities for academic premises and students accommodation at the campus.
• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
• Vendor management experience is required
• Should have handled infrastructure & services in a large set up
• Should have knowledge of budget and forecasting
• Monitor supplies and inventory to ensure adequate stock of items necessary across all departments
• Ensure Adherence to procurement process (raising indents, approvals, gate entry and quality check)
• Ensure 100% adherence to statutory compliances by the vendors and timely submission of documents to the compliance team
• Submit timely reports and prepare presentations/proposals as assigned
• Ensure documentation & SOP manuals are updated at all points in time
• Assist upper management in their tasks as necessary
• Identify opportunities for improvement, and prepare plans to implement efficient SOPs and improvements
• Supervise and manage the cafeteria/guest house/travel arrangements/appointments etc.
• To liaison with local authorities.
• Any other requirements as assigned to you by your reporting manager

Preferred Qualifications:

• 20 years of experience as an office administrator or relevant role
• Experience of managing on roll and third party teams.
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Any graduate/ B.E./B.Tech will be preferred