Preparation of Bank Reconciliation Statement on daily basis. Generation of Tax Invoices. Processing and accounting of bills on daily basis by ensuring Institute Policies and statutory norms are strictly adhered. Preparing and checking of utilization certificate to be sent to Funding Agencies Processing of refunds to the funding agency. Vendor Balance Reconciliation. Accounting and Reconciliation of Receipts & expenditure of workshop, conferences, etc. Preparation of Schedules for Internal, Statutory Audits and Quarterly MIS. Providing accurate data on various expenses, balances and payment status. Replying to mails / Calls to various queries of Stakeholders.
Manager HR (Generalist) Full time Work Location - Kalyan (MH) Selected candidate will be responsible for overseeing and coordinating all aspects of an Institutions human resources functions. Responsible for defining workplace policies. Workforce budgeting and Org structure planning Handling of Recruitment & Onboarding Adhering to TAT Create plans to meet both department and institution goals. Responsible for creating an engaging work culture. Managing employee relations and help creating a safe work environment Managing employee database. 10+ years of work experience Should be a go getter, with a good interpersonal skills. Sound knowledge of computers / Excel etc. Full time MBA from a recognised college / Univ. Reporting to Head HR We are an equal opportunity employer.
BITS School of Management (BITSoM) is a new-age global business school under the aegis of BITS Pilani. Our flagship programme is the two-year full-time residential MBA with a future-ready curriculum taught by a global faculty. We strive to be a collaborative and intellectually stimulating place to work. Job Title - Creative Video Editor Location BITS Pilani Mumbai Campus, Near Kalyan, Maharashtra. https://maps.app.goo.gl/xnjFewwGEF8vbmKFA Job Responsibilities* Edit high-quality video content for social media platforms, advertisements, and marketing campaigns. Collaborate with the marketing and production teams to shoot and maintain high standards of video production. Incorporate motion graphics, typography, VFX, animation, and color grading to enhance storytelling. Optimize video formats for various platforms like Instagram, Facebook, YouTube, and LinkedIn. Create unique and memorable content by breaking down written or verbal briefs and transforming concepts into compelling visual narratives. Strong understanding of brand guidelines and the ability to maintain visual and tonal consistency across all video formats and content types. Maintain an organized asset library of raw footage, stock content, project files, and final exports for easy access and efficient project management. Maintain multiple projects and ensure timely delivery of all assets. Stay updated on platform trends, content formats, and emerging video technologies, including AI-generated video tools. Qualifications and competencies 35 years of professional experience in video editing and post-production. Proficiency in video editing tools like Adobe Premiere Pro, Adobe After Effects, Adobe Audition Final Cut Pro, DaVinci Resolve , Canva and similar software. Skilled in motion graphics, typography, color grading, and basic VFX . Skilled in multi-cam setup editing , with a strong command over cinematic cuts and smooth transitions to enhance storytelling and visual impact. Solid artistic fundamentals: composition, color theory, perspective, camera handling, and proficiency in operating gimbals for smooth, cinematic footage. Its a plus if you have knowledge of Adobe Photoshop, Illustrator, and basic graphic designing. Applicants should submit a showreel or portfolio that highlights their work, diverse editing styles, and proficiency in video editing. Nature of employment - Full-time employment Compensation Will be competitive with market trends. *Job responsibilities stated are not to be taken as an exhaustive statement of duties. Employees may be required to perform other job-related duties as necessary.
About the Role The HR Intern will assist the CHRO in various administrative tasks and projects, gaining valuable experience in Human Resource management. We're looking for recent graduates/Masters with good communication skills who are eager to start a career in HR or candidates on a career break who are looking to restart their careers Location: Andheri East Responsibilities Assist in Central HR Project management and follow up on action items Prepare and edit correspondence, reports, and presentations Assist CHRO in Central HR Project Management Reporting Manager: CHRO Note - Only Mumbai western line candidates preferred. Candidates with good communication skills are required. Required Skills Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite. Strong organizational skills and attention to detail. Preferred Skills Previous internship or work experience in HR is a plus. Familiarity with HR software and tools. Qualifications BMS/BBA required MBA is an added advantage Duration: 6 months
Procurement Operations: Execute procurement strategies aligned with organizational objectives. Manage the end-to-end procurement process including sourcing, tendering, evaluation, contracting, and purchasing. Conduct market analysis, negotiate contracts, and finalize agreements to secure favorable terms. Maintain accurate records of procurement activities, contracts, and related documentation. Vendor Management: Develop and maintain effective relationships with vendors and suppliers. Regularly evaluate vendor performance based on quality, cost, reliability, and adherence to delivery schedules. Ensure timely renewal and management of vendor agreements. Compliance and Controls: Ensure strict adherence to organizational procurement policies, procedures, and regulatory requirements. Maintain transparency in procurement processes and documentation for audit compliance. Assist in internal and external audits related to procurement activities. Cost Management: Monitor procurement budgets and track spending to ensure adherence to budgetary constraints. Identify and implement cost-saving initiatives and efficiency improvements in procurement processes. Reporting and MIS: Prepare periodic procurement reports, highlighting spending patterns, vendor performance, and budget variances. Provide analytical insights to management for strategic decision-making. Cross-functional Coordination: Collaborate closely with finance, operations, and administrative departments to fulfill procurement requirements efficiently. Resolve procurement-related issues promptly to avoid operational disruptions. Technical Knowledge Solid understanding of procurement processes, contract management, and vendor evaluation Knowledge of commercial terms, negotiation tactics, and compliance standards Familiarity with ERP systems and procurement software Behavioral Competencies Excellent negotiation and relationship management skills Strong analytical and organizational abilities Proactive communicator with effective interpersonal skills Capable of working independently and within a team environment Minimum Qualification Post Graduate Degree in Commerce, Supply Chain Management, or related field Professional certifications in Procurement or Supply Chain Management preferred Experience Minimum 5-7 years of relevant experience in procurement, vendor management, contract management, and negotiation Prior experience in the Education or similar service industry preferred
KEY RESPONSIBILITIES Handle accounts receivable (invoicing, collections, reconciliations). Taxation (GST/VAT, TDS, and filings/returns). Assist in financial audits (documentation, compliance, reports). Support monthly/quarterly/year-end closing. Accurate general ledger entries and reconciliations. preparing cash flow, student fee reconciliations Prepare financial statements (P&L, balance sheet). Implement internal controls for compliance. Experience : 5-9 years Qualification : CA Inter/ CMA Inter
Job Responsibilities General Administrative Oversight: Direct and manage communication for the CEO's office with various internal and external entities in a professional manner. Maintain an overarching view of the CEO's calendar and appointments by undertaking the scheduling of meetings, travel plans and strategic prioritization of requests. Advising the CEO of the impending internal and external work, deadlines, meetings, and commitments. To service meetings, including preparation of meeting documents and taking minutes. Communicating with meeting participants and guests for protocols, logistics and other requirements. To plan and manage the transition to a paperless CEO's office using existing ICT platforms. To coordinate with other administrative departments in the university/school on behalf of bringing and brining the CEO up to speed with important organisational updates, developments, and project plans. To ensure that during the absence of the CEO, routine matters and critical matters are dealt with promptly and/or brought to the CEO's attention. Anticipate tasks required ahead of time to enable smoother and more efficient utilization of the CEOs time through self-initiative and sound judgment. Research and Writing: Track and draft correspondence on behalf of the CEO and ensure that the CEO is briefed about internal and external engagements in a timely manner. Independently research confidential and/or restricted data and material as required by the CEO for projects. Undertake research as requested by the CEO and senior leadership. Draft emails, meeting minutes and other documents without grammatical and syntax errors. Further, proficiency and confidence in verbal communication are required. Advising the CEO of the impending internal and external work, deadlines, meetings, and commitments. Stay up to date with the latest developments in the higher education sector and the University to bring matters of importance to the CEOs notice. Committees and Team Management: Act as secretary of committees convened by the CEO and other senior leaders of the University to assist in development of the agenda, taking meeting notes and following up on issues discussed. Manage communications between the CEOs office and other University departments and respond to internal requests for information or appointments. Oversee administrative staff in the CEOs office for smooth and efficient operations. Plan and manage internal and external events as they relate to the CEOs office. Preferred Qualifications Graduate/MBA degree, preferably finance 2+ years of experience in a university setting preferred. Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize. Professional discretion and judgment when dealing with high level Graduate School and University business. Ability to work independently and to take initiative where appropriate. Strong interpersonal skills and ability to work as a strong team member. Computer expertise and continued interest in maintaining skills: Computer proficiency in word processing and calendar management, including strong knowledge of the Google suite of applications. *Job responsibilities stated are not to be taken as an exhaustive statement of duties. Employees may be required to perform other job-related duties as necessary.
About BITS, Pilani Birla Institute of Technology & Science, (BITS Pilani) is an Institution declared as Deemed to be University under Sec. 3 of the UGC Act in 1964 and is a renowned science and technology institute. It is located in Pilani, Rajasthan, India. In addition to Pilani, BITS Pilani has campuses in Dubai, Goa, and Hyderabad. Position Overview The Wellness In-Charge is a full-time, residential role committed to supporting student well-being and mental health on campus. This role involves coordinating closely with the Wellness Officer and campus-based counseling professionals to ensure seamless delivery of wellness services. The In-Charge provides culturally sensitive, multilingual support and helps facilitate wellness programs, monitor student needs, and contribute to a psychologically safe campus environment. Reporting to: Dean - Student Welfare Division Will also work very closely with: Relevant stakeholders both Internal and External Location: BITS-Pilani/Goa/Hyderabad (Residing On-Campus) Principal Accountabilities & Responsibilities Residential Wellness Support: Reside on campus and be accessible to students for informal and urgent emotional support Establish presence in hostels and common areas as a wellness contact point. Support students during non-office hours in coordination with the Wellness Officer Student Interaction & Engagement: Act as the initial point of contact for students facing emotional or psychological distress. Refer students to the appropriate counselling professionals and follow up as needed. Build rapport with diverse student groups and promote help-seeking behaviour. 3. Multilingual & Inclusive Communication: Communicate with students in their preferred regional languages to reduce barriers. Translate wellness messages and materials when required. Promote mental health in linguistically inclusive ways across campus communities. 4. Coordination with Counselling Professionals: Work closely with campus psychologists and counsellors to ensure continuity of care. Support logistics for counselling sessions, group work, and wellness events. Participate in case review meetings (as appropriate) and flag any emergent trends or concerns. Facilitate triage and referrals based on the urgency and nature of student needs. 5. Program Implementation & Outreach: Assist in planning and executing wellness programs, workshops, and campaigns. Coordinate with student groups, faculty, and hostel staff to ensure high participation. Maintain feedback systems to improve program effectiveness. 6. Documentation & Reporting: Maintain confidential records of student interactions, referrals, and follow-ups. Share periodic reports with the Wellness Officer to inform strategic planning. Contribute to data collection for evaluation and impact measurement. 7. Emergency & Crisis Handling (Under Guidance): Provide preliminary support in mental health emergencies. Collaborate with the counselling team and Wellness Officer during high-risk situations. Remain on-call on a scheduled basis as part of the crisis response protocol. Other Skill and Ability Requirements Fluency in English and at least two Indian languages. Basic counselling and crisis-handling skills. Strong interpersonal, coordination, and facilitation abilities. Experience with wellness initiatives and student engagement. Excellent documentation and organizational skills. Sensitivity to cultural and socioeconomic diversity. Personal Attributes Warm, approachable, and empathetic demeanor Ability to live in a campus environment and build trust with students High emotional intelligence and sensitivity to confidentiality Strong ethics and a collaborative spirit Deep commitment to mental health promotion and inclusion Qualification Education: Masters degree in Psychology (Clinical/Counselling) Experience: Minimum 5-7 years of relevant experience in wellness, counselling, or student affairs, preferably in a residential or educational setting. Tenure Term of appointment is for 3 years and will be renewed based on satisfactory performance review against the goals set.
About BITS, Pilani Birla Institute of Technology & Science, (BITS Pilani) is an Institution declared as Deemed to be University under Sec. 3 of the UGC Act in 1964 and is a renowned science and technology institute. It is located in Pilani, Rajasthan, India. In addition to Pilani, BITS Pilani has campuses in Dubai, Goa, and Hyderabad. Position Overview The position will be based at BITS Pilani. The incumbent will be responsible for the strategic leadership of wellness and mental health initiatives across the institute's three campuses Pilani, Goa, and Hyderabad. The Wellness Officer provides direct supervision to the three Wellness In-Charges, ensuring the consistent delivery of high-quality wellness programs and psychological support services. This role champions a proactive, inclusive, and holistic approach to well-being across the academic community. Reporting to: Dean - Student Welfare Division Will also work very closely with: Relevant stakeholders both Internal and External Principal Accountabilities & Responsibilities 1. Leadership & Supervision: Lead and supervise the three Wellness In-Charges at Pilani, Goa, and Hyderabad campuses Conduct regular team check-ins, strategy reviews, and knowledge-sharing meetings Foster collaboration and standardization of wellness services across campuses 2. Program Development & Implementation: Design, execute, and monitor institution-wide wellness programs Guide campus teams in customizing interventions based on local needs Ensure programs align with institutional mission and student diversity 3. Clinical Oversight: Oversee the structure and delivery of counselling services across all campuses Provide clinical supervision and escalation support to Wellness In-Charges Maintain quality assurance and adherence to ethical guidelines 4. Crisis Management: Develop and coordinate crisis response protocols institution-wide Support campus teams during emergencies and coordinate inter-campus resources Serve as a central decision-maker for complex or high-risk cases 5. Training & Capacity Building: Organize training sessions for students, staff, and faculty on wellness topics Promote continuous professional development of wellness teams Encourage peer support and mental health advocacy initiatives 6. Policy and Compliance: Draft and uphold wellness-related policies and confidentiality protocols Ensure legal and institutional compliance across all mental health services Guide documentation and ethical recordkeeping practices 7. Monitoring & Evaluation: Track effectiveness of programs through measurable indicators Collect and analyze cross-campus data to identify trends and improve services Submit periodic reports and insights to senior leadership 8. Stakeholder & Community Engagement: Build partnerships with external mental health organizations and networks Represent BITS Pilani at wellness-related conferences and public forums Promote a culture of mental health literacy, accessibility, and engagement Other Skill and Ability Requirements Strong leadership and cross-campus team management skills Excellent interpersonal and administrative communication Crisis intervention and risk assessment expertise Ability to develop, implement, and evaluate wellness programs Competence in data-driven decision-making Emotional intelligence, confidentiality, and ethical practice Personal Attributes Compassionate, approachable, and grounded in student-centered values Committed to diversity, equity, and inclusion High integrity and emotional resilience Strong problem-solving and organizational thinking Passionate about mental health and institutional wellness Qualification Education: Masters or Doctorate degree in Clinical Psychology or Counselling Psychology. Experience: Minimum 7-10 years in clinical or counselling practice, with at least 2 years in a leadership or supervisory role, preferably in an educational institution. Tenure Term of appointment is for 3 years and will be renewed based on satisfactory performance review against the goals set.
Role & responsibilities Procurement: - Sourcing and engaging reliable suppliers and vendors. Negotiating with suppliers and vendors to secure advantageous terms. Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility. Developing procurement strategies that are inventive and cost-effective. Building and maintaining long-term relationships with vendors and suppliers. Sharing purchase orders and organizing and confirming delivery of goods and services. Performing risk assessments on potential contracts and agreements. Controlling the procurement budget and promoting a culture of long-term saving on procurement costs. Preparing procurement reports. Multi-tasking and time-management skills, with the ability to prioritize tasks. Excellent analytical and problem-solving skills related to Procurement. Submit vendor bills or invoices to Accounts dept for processing along with all the supporting. Qualification And Personal Profile:- CA Inter/CMA Inter/MBA Finance/Any relevant PG. Minimum 1-3 years of relevant experience in Procurement. Prior experience in the Education industry is desirable. Other Skill and Ability Requirements:- Strong proficiency in vendor negotiations, contract management, and financial transactions. Excellent analytical, communication, and organizational capabilities. He / She is responsible for doing the timely and cost-effective procurement and also responsible for submission of the bills with supporting to the accounts till for timely processing of the bills. Supporting all the internal stakeholders Ensuring Proper Documentations Proper Utilization of Organization resources Safe and Healthy Workplace
Responsibilities Preparation of Bank Reconciliation Statement on daily basis. Generation of Tax Invoices. Processing and accounting of bills on daily basis by ensuring Institute Policies and statutory norms are strictly adhered. Preparing and checking of utilization certificate to be sent to Funding Agencies Processing of refunds to the funding agency. Vendor Balance Reconciliation. Accounting and Reconciliation of Receipts & expenditure of workshop, conferences, etc. Preparation of Schedules for Internal, Statutory Audits and Quarterly MIS. Providing accurate data on various expenses, balances and payment status. Replying to mails / Calls to various queries of Stakeholders. Role & responsibilities Othwe skills Should be well versed in all aspects of accounts till finalisation Strong system skills including ERP/Tally or any other bookkeeping software and MS Excel. Committed to providing accurate and timely information to a high standard Good communication skills. Must be a Team Player.
Senior Manager - Administration & Facilities Role Senior Manager - Administration & Facilities - BITS Pilani Mumbai Campus Location - Kamba, Kalyan Job Responsibilities: Responsible for administration and facilities for academic premises and students accommodation at the campus. Oversee facilities services, maintenance activities and tradespersons (e.g. electricians) Vendor management experience is required Should have handled infrastructure & services in a large set up Should have knowledge of budget and forecasting Monitor supplies and inventory to ensure adequate stock of items necessary across all departments Ensure Adherence to procurement process (raising indents, approvals, gate entry and quality check) Ensure 100% adherence to statutory compliances by the vendors and timely submission of documents to the compliance team Submit timely reports and prepare presentations/proposals as assigned Ensure documentation & SOP manuals are updated at all points in time Assist upper management in their tasks as necessary Identify opportunities for improvement, and prepare plans to implement efficient SOPs and improvements Supervise and manage the cafeteria/guest house/travel arrangements/appointments etc. To liaison with local authorities. Any other requirements as assigned to you by your reporting manager Preferred Qualifications: 20 years of experience as an office administrator or relevant role Experience of managing on roll and third party teams. Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Any graduate/ B.E./B.Tech will be preferred
Job Purpose Manager Alumni Relations would be responsible for raising funds from corporate organizations and alumni, along with managing the alumni relations at the Hyderabad campus. The role would require a person to be aware of various channels and strategies for raising CSR funds, along with raising large donations from HNIs. It is also required that the person engages meaningfully with donors and cultivate more donors. Principal Responsibilities - Identify and cultivate new HNI / UHNI major donors Understand BITS Pilanis priority areas and discover projects and campaign for HNI/UHNI/CSR donors Work with maintaining consistent communication (monthly calls, quarterly reporting etc.) with major donors of BITS, and act as a one-stop source of information Encourage major donors to further donate towards institutional priorities Work with internal teams to ensure donors programs are implemented as per agreed terms Maintain prospective donors / converted donors data on salesforce Ensure utilization and compliance of CSR funds and manage related documentation Support alumni fundraising, batch reunions, and events on the campus. Any other tasks assigned by Head, Alumni Relations or Dean / Associate Dean, Alumni Relations