Senior Manager - Administration & Facilities

As the administrator responsible for academic premises and student accommodation at the campus, your primary duty is to oversee facilities services, maintenance activities, and tradespersons like electricians. Your experience in vendor management is crucial as you will be handling infrastructure and services in a large setup. It is expected that you have knowledge of budgeting and forecasting to ensure smooth operations. Monitoring supplies and inventory levels across departments to maintain adequate stock is a key responsibility. You will be required to strictly adhere to the procurement process, including raising indents, obtaining approvals, gate entry, and quality checks. Ensuring 100% compliance with statutory requirements by vendors and timely submission of documents to the compliance team is essential. Submitting reports, preparing presentations, and proposals as assigned are part of your duties. It is important to keep documentation and SOP manuals updated at all times. Additionally, you will assist upper management in their tasks and identify opportunities for improvements in SOPs, implementing efficient plans accordingly. Supervising and managing cafeteria, guest house, travel arrangements, and appointments fall under your purview. You will also be required to liaise with local authorities and handle any other tasks assigned by your reporting manager. Preferred qualifications for this role include a minimum of 20 years of experience as an office administrator or in a relevant position. Experience in managing both on-roll and third-party teams is necessary. Excellent communication and interpersonal skills, organizational abilities, and leadership qualities are highly valued. Familiarity with office management procedures, basic accounting principles, and proficiency in MS Office and office management software are expected. Any graduate or B.E./B.Tech degree will be preferred for this role.,