Job title:
Office
Department:
Experience:
About Maxxton:
About the role:
Who we are looking for:
HR Operations & HRMS/HRIS Management
- Maintain and update employee data in HRMS/HRIS with 100% accuracy.
- Ensure correctness of core records including headcount, department, designation, salary, joinings/exits, leaves, and asset allocation.
- Coordinate with HR functions to gather monthly data for analysis (recruitment, attendance, training, etc.).
- Prepare weekly and monthly HR reports for leadership.
- Regularly audit employee files for accuracy, documentation completeness, and policy compliance.
Recruitment Coordination & HR Discussions
- Support recruitment processes including sourcing, screening, and interview scheduling.
- Conduct HR discussions including salary negotiations in line with company frameworks.
- Ensure smooth and positive candidate experience throughout the hiring process.
- Maintain recruitment trackers, agency coordination, and MIS reports
Onboarding & Induction
- Oversee the onboarding process and ensure a seamless Day 1 experience.
- Conduct and coordinate induction sessions, ensuring completion of joining documentation.
- Maintain onboarding checklists and ensure timely access provisioning.
- Ensure verification of all joining documents, creation of employee files, and access provisioning.
Performance Management & Goal Setting
- Assist in the goal-setting cycle and performance management processes.
- Track reviews, scorecards, follow-ups, and closure of PMS timelines.
- Identify low-performing employees along with managers and initiate PIP (Performance Improvement Plans).
- Document PIP progress and outcomes and maintain performance records.
Employee Engagement & Culture Building
- Plan and execute engagement activities, surveys, festival events, town halls, and wellness programs
- Run employee recognition initiatives (R&R, Service anniversaries, Star Performers).
- Analyse engagement survey results and propose action plans to leadership.
- Monitor employee morale and proactively identify and address disengagement risks.
- Coordinate town halls, offsites, festival celebrations, and wellness programs.
Employee Relations & Grievance Handling
- Act as the first point of contact for employee queries and workplace issues.
- Conduct preliminary investigations into complaints with confidentiality and fairness.
- Support disciplinary processes, documentation, and case management.
- Ensure cordial employee relations and maintain a positive work environment
HR Policy Implementation & Compliance
- Ensure HR policies are updated, aligned with Company Law, Shops & Establishments Act, and labour law updates.
- Conduct regular policy awareness sessions for employees.
- Maintain compliance calendar for all statutory deadlines and filings.
- Work with compliance consultants (e.g., Law First Consulting) to ensure timely filings and audits.
- Support statutory compliance tasks and documentation.
Exit Management & Offboarding
- Oversee resignation process, notice period tracking, and clearance procedures.
- Conduct exit interviews and share insights with leadership for retention strategies.
- Ensure timely processing of F&F settlements, experience letters, and relieving documents.
- Maintain attrition dashboards and highlight trends.
Payroll, Insurance & Employee Benefits
- Coordinate with payroll teams to ensure accurate monthly payroll inputs.
- Handle employee insurance (GMC/GPA/GTL), claims assistance, and renewal coordination.
- Manage benefits such as service anniversary rewards, festival gifts, and company-sponsored programs.
- Work with Finance to reconcile benefits and payroll data monthly.
Training & Assessments
- Coordinate training programs with internal/external trainers.
- Maintain training calendars, attendance, feedback forms, and learning progress.
- Support psychometric assessments and help managers interpret results for development plans.
- Track ROI and effectiveness of training initiatives
Admin Responsibilities
- Oversee office administration and facilities management.
- Coordinate with vendors for housekeeping, security, pantry, printers, ACs, and office maintenance.
- Ensure availability and procurement of office supplies, stationery, ID cards, visiting cards, laptops, and other assets.
- Manage office repairs, AMC contracts, and maintenance logs.
- Oversee travel arrangements flights, hotel bookings, and reimbursements.
- Support logistics for events, offsites, and team activities.
- Maintain asset register including laptops, accessories, furniture, access cards, and office inventory.
- Liaise with IT & Admin for seating arrangements, new workstation setup, and audits.
Skills you'll need to bring:
- Any Graduate/Postgraduate with HR specialization preferred.
- 35 years of experience in HR operations, generalist roles, PMS, and employee engagement.
- Strong knowledge of Indian labour laws & compliance
- Hands-on experience with HRMS platforms (preferably Keka).
- Excel (Pivot, VLOOKUP, basic formulas) and HR analytics understanding.
- Excellent communication, stakeholder management, and problem-solving ability
- Confidentiality in handling sensitive HR and employee information.
Maxxton is committed to providing a competitive salary and benefits package, along with great career opportunities. You'll be part of a challenging and ambitious work environment in a young and dynamic organization, with a work schedule of 5 days per week. This is a hybrid job which requires regular visits to our office in Pune for face-to-face meetings with product and domain experts and team meetings.
Apply now:
