Senior Admin Executive

Job Title: Senior Admin Executive
Location: Palghar, Maharashtra
Experience: 3 to 8 Years
Salary: ₹2.5 to ₹4 LPA
Working Hours: 8:00 AM to 6:00 PM
Job Type: Full-Time, On-Site

Job Description:

We are seeking a proactive and detail-oriented Senior Admin Executive to manage and oversee daily administrative and facility-related activities at our plant in Palghar. The ideal candidate will be responsible for maintaining workplace cleanliness, ensuring SOP compliance, supervising housekeeping operations, tracking administrative inventory, and handling factory AMC follow-ups. The candidate should be well-organized, responsible, and capable of managing multiple operational tasks with efficiency.

Key Responsibilities:

1. Plant Maintenance & Cleanliness Oversight

• Conduct routine checks of the plant to ensure proper cleanliness, hygiene, and maintenance.
• Coordinate with staff and service providers to maintain a clean and safe environment.

2. Housekeeping Supervision

• Manage housekeeping staff schedules, attendance, and daily assignments.
• Ensure cleaning quality meets company standards and SOPs.

3. SOP Implementation & Compliance

• Implement and monitor adherence to admin-related Standard Operating Procedures.
• Provide training and support to staff on SOP compliance where necessary.

4. Stationery & Inventory Management

• Maintain stock records of stationery, consumables, and office supplies.
• Plan and manage timely procurement, ensuring no shortage of essential items.

5. AMC (Annual Maintenance Contract) Follow-ups

• Maintain and update AMC records for factory equipment, utilities, and services.
• Coordinate with vendors for scheduled maintenance and timely renewals.
• Track AMC due dates and follow up for timely service and documentation.

6. Vendor & General Administrative Coordination

• Liaise with external vendors and service providers for various admin needs.
• Handle office repairs, equipment servicing, and facility upkeep.
• Coordinate with departments to support smooth administrative operations.

7. Reporting & Documentation

• Prepare and share reports on inventory, housekeeping, AMC status, and other admin functions.
• Maintain physical and digital documentation of all administrative processes, approvals, and expenditures.

Candidate Requirements:

• Graduate in any stream. Certifications in facility/admin management preferred.
• 3 to 8 years of experience in a similar role, preferably in a factory or industrial setting.
• Strong knowledge of facility operations, housekeeping standards, AMC follow-ups, and inventory control.
• Familiarity with Microsoft Office tools and basic documentation practices.
• Excellent communication, follow-up, and coordination skills.
• Must be available for plant visits and work from 8:00 AM to 6:00 PM.

Preferred Candidate Profile:

• Based in or around Palghar or willing to relocate.
• Experience with vendor coordination and contract renewals (AMCs).
• Strong attention to detail, punctuality, and organizational skills.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Schedule:

• Day shift

Location:

• Palghar, Maharashtra (Required)

Work Location: In person