Senior Admin Executive

1. Job Summary

The Admin & New Store Project role is responsible for managing administrative operations and end-to-end execution of new retail store openings. This includes store setup, vendor coordination, project timelines, asset management, store maintenance, and ensuring brand standards for fashion & apparel outlets. The role ensures smooth administrative functioning across existing stores and timely completion of new store projects.

2. Key Responsibilities

A. New Store Project Management

• Plan, coordinate, and execute new store openings as per company’s expansion plan.
• Conduct site surveys along with Operations, VM, and Projects team.
• Coordinate with architects, interior contractors, carpenters, electricians, HVAC teams, signboard vendors, branding team, and IT team.
• Track project timelines, budgets, material requirements, and work progress.
• Ensure store layout matches brand guidelines for fashion & apparel (fixtures, trial rooms, cash counter, signage, branding).
• Monitor installation of fixtures, mannequins, product displays, shelves, lighting, CCTV, AC, and billing counters.
• Support statutory approvals (trade license, store registration, fire NOC, local permissions).
• Ensure store go-live on scheduled opening date.

B. Store Administration & Maintenance

• Manage day-to-day admin requirements of all stores (housekeeping, repairs, utilities, pest control).
• Maintain AMC contracts (AC servicing, CCTV, fire equipment, UPS, generators, electrical).
• Regular follow-up for store maintenance issues and ensure timely resolution.
• Track asset inventory (fixtures, computers, printers, mannequins, furniture).
• Monitor store infrastructure for upkeep, safety, and compliance.

C. Vendor & Procurement Management

• Identify and finalize vendors for construction, fixtures, printing, housekeeping, and maintenance.
• Collect quotations, negotiate pricing, and prepare purchase requests.
• Approve and track material delivery for new stores (lighting, signage, racks, counters).
• Maintain vendor database and evaluate vendor performance.

D. Documentation & Compliance

• Maintain project documents, approvals, drawings, BOQ, quotes, invoices, and work completion reports.
• Support compliance requirements (fire safety, building permits, labour license, local regulations).
• Maintain contracts for rental agreements and coordinate for renewals.

E. IT & Infrastructure Coordination

• Coordinate IT setup for new stores (POS systems, printers, internet, routers, network).
• Ensure CCTV and security systems are installed and functioning.
• Manage access cards, biometric devices, computer systems, and hardware.

F. Cost Control & Budget Management

• Prepare project budgets for new stores in coordination with management.
• Monitor expenses and ensure projects stay within allocated budgets.
• Reduce operational overheads by optimizing vendor costs.

G. Cross-Department Collaboration

• Work closely with Operations, HR, VM, Purchase, IT, Finance, and Marketing teams.
• Coordinate with HR for manpower readiness for new store opening.
• Support VM team during store setup for merchandise display standards.

3. Skills & Competencies

• Strong project management and coordination skills.
• Knowledge of retail store infrastructure and fittings (fashion apparel-specific).
• Vendor negotiation skills and cost management ability.
• Good understanding of store layouts, branding, and retail workflow.
• Strong communication and documentation skills.
• Proficiency in MS Office, project tracking tools, and email communication.
• Ability to manage multiple sites and meet deadlines.
• Frequently to travel to all over Tamil Nadu & other States

4. Qualifications

• Bachelor’s degree in Administration, Project Management, Civil/Interior Design, or related field.
• 5–8 years experience in retail admin or new store projects (fashion & apparel preferred).
• Experience in multi-store retail rollout is an added advantage.

5. Key Deliverables

• Timely completion of new store openings as per brand standards.
• Smooth administrative functioning of all retail outlets.
• Cost-effective vendor management and procurement.
• Proper maintenance and safety of store infrastructure.
• Accurate documentation, reporting, and compliance adherence.

Job Type: Full-time

Pay: ₹30,000.00 - ₹39,830.36 per month

Work Location: In person