Secretary to Managing Director

Patanjali Yogpeeth is a vision-driven institution committed to making the world disease-free through a scientific fusion of yoga and Ayurveda, guided by the traditions of ancient sages like Maharishi Patanjali, Charaka and Sushruta. Its mission extends to offering practical training in classical yoga disciplines (such as Āshtāṅga, Rāja, Dhyāna, Hatha, Āsana and Prāṇāyāma), running charitable hospitals and wellness centres conducting research in yoga and Ayurveda and fostering a society grounded in spiritual values, equality and holistic wellbeing.

Job Profile for Secretary to Managing Director:

The Secretary to Managing Director (MD) will provide high-level administrative, organizational and operational support to ensure smooth functioning of the MD’s office. The role serves as a key communication bridge between the MD, internal teams, external stakeholders and strategic partners. Responsible for assisting MD in secretarial activities like, day to day operations, departmental coordination, event & calendar management, meetings and appointment. The position requires professionalism, confidentiality, strong coordination skills and the ability to manage multiple priorities efficiently.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Office Management or a related field.
• 5+ years of experience as an Executive Secretary, Administrative Assistant or similar secretarial or administrative support role.
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).

Key Responsibilities:

Scope of work includes, but is not limited to the following:

• Manage the MD’s calendar, appointments, meetings and travel arrangements with accuracy and priority alignment.
• Serve as the primary communication link between the MD’s office, internal teams and external stakeholders.
• Draft, review and manage official correspondence, reports, presentations and confidential documents.
• Coordinate and organize meetings, including preparing agendas, minutes and action follow-up reports.
• Track and monitor projects and directives assigned by the MD to ensure timely progress and completion.
• Conduct research, compile data and prepare briefs to support the MD’s strategic decisions.
• Handle sensitive information with discretion and maintain a high level of confidentiality at all times.
• Ensure smooth office operations by managing workflows, prioritizing tasks and resolving issues proactively.

Preferred Skills

• Good time management with the ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and accuracy in handling tasks and documents.
• High level of professionalism, integrity and discretion in handling sensitive information.
• Excellent interpersonal skills for interacting with stakeholders at all levels.
• Experience handling international travel and scheduling across time zones.
• Strong problem-solving and critical thinking skills with the ability to work independently.
• Excellent written and verbal communication skills.