Secretary / Executive Assistant

Job Title: Executive Assistant to the CEO Location: Gurgaon, India Experience Required: 1- 2 years in Coordination, Executive Assistant, or similar roles Key Responsibilities 1. Executive Support & Calendar Management • Manage and optimize the CEO’s calendar, appointments, and travel schedules. • Coordinate with internal teams and external stakeholders to ensure efficient time management. • Prevent scheduling conflicts and maximize productivity. 2. Communication & Correspondence • Draft, review, and manage professional correspondence, reports, presentations, and emails. • Handle sensitive documents with utmost discretion. • Act as a liaison between the CEO and employees, clients, partners, and stakeholders. 3. Meeting Coordination & Follow-ups • Organize and prepare materials for board meetings, reviews, and conferences. • Take meeting minutes, track action items, and ensure timely follow-ups. • Maintain a record of CEO-led initiatives and progress reports. 4. Strategic Support & Research • Conduct market research, competitor analysis, and compile insights for decision making. • Prepare strategic briefs, dashboards, and industry updates for the CEO. 5. Project & Task Management • Monitor CEO-driven projects and ensure alignment with business priorities. • Track deadlines and provide timely reminders for deliverables. 6. Confidentiality & Discretion • Maintain the highest level of professionalism while handling confidential information. • Protect sensitive details related to business, strategy, and personnel. 7. Stakeholder Management • Coordinate with investors, partners, and senior leadership for strategic communications. • Represent the CEO in meetings or interactions when required. 8. Travel & Logistics • Plan and manage domestic and international travel arrangements, including visas, tickets, accommodations, and itineraries. • Prepare travel briefs and coordinate with relevant contacts. • Should be able to visit Advisor’s office and meetings when required. (Mandatory) 9. Office & Resource Management • Manage office requirements related to the CEO—devices, subscriptions, and stationery. • Ensure availability of resources for day-to-day operations. 10. Personal Assistance • Assist with personal scheduling, appointments, events, and errands as needed. • Maintain balance between personal and professional commitments. • Manage Social Media Handles for CEO Requirements • Bachelor’s degree in Business Administration, Communications, or related field (preferred). • Minimum 1-2 years of experience in Executive Assistant, Coordination, or similar roles. • Strong communication skills (written & verbal) and a confident personality. • Excellent organizational skills with the ability to prioritize multiple tasks. • Proficiency in MS Office Suite, Google Workspace, and digital communication tools. • Ability to travel occasionally for meetings or events. • Proven ability to maintain confidentiality and professionalism in all circumstances. Why Join in our company? • Opportunity to work closely with the leadership team and contribute to strategic growth. • Dynamic work environment in a fast-growing tech company. • Exposure to innovative projects and cutting-edge technologies.