Secretary / Executive Assistant

Executive Assistant to the CMD (Chairman and Managing Director) Job Title:* Executive Assistant to CMD Reports to:* Chairman and Managing Director (CMD) Location:* Gandhinagar Bangalore  Work Type - Permanent Position  Working Days - 6 Days in a week Work Time - 10am to 6.30 PM Preference - Female Candidate  Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CMD. The ideal candidate will manage the day-to-day activities of the CMD's office, ensuring smooth operations and serving as a key point of contact. Responsibilities will include office administration, recruitment support, and other tasks as assigned by the CMD. Key Responsibilities: 1. Office Administration:   - Manage the CMD's calendar, schedule appointments, and coordinate meetings.   - Prepare and distribute meeting agendas, minutes, and other relevant documents.   - Handle confidential documents and information with discretion.   - Oversee office operations, including facilities management and supplies.   - Coordinate travel arrangements and accommodations for the CMD and other senior executives. 2. Recruitment Support:   - Assist in the recruitment process by coordinating interviews, preparing job postings, and communicating with candidates.   - Maintain accurate records of recruitment activities and candidate interactions.   - Provide administrative support to the HR team as needed. 3. General Administration:   - Handle correspondence, including emails, letters, and phone calls.   - Prepare reports, presentations, and other documents as required.   - Perform other administrative tasks assigned by the CMD. Requirements: - Bachelor's degree in Business Administration or a related field. - 2-3 years of experience as an executive assistant or in a similar role. - Excellent organizational and time-management skills. - Strong communication and interpersonal skills. - Proficiency in MS Office and other relevant software. - Ability to maintain confidentiality and work under pressure. Preferred: - Experience in a similar role with a senior executive. - Knowledge of HR processes and recruitment best practices. - Excellent in English and Kannada languages