Sales Co-ordinator

Sales Coordinator / Assistant to Sales Manager

Reporting To: Sales Manager
Location: Noida
Employment Type: Full-time

Role Overview

We’re looking for a proactive and detail-oriented professional to assist the Sales Manager in day-to-day coordination, client communication, and operational support. This role involves managing sales documentation, ensuring smooth order flow, and supporting the manager in client-facing activities. The ideal candidate is organized, confident, and capable of handling multiple responsibilities with accuracy and professionalism.

Key Responsibilities

Sales Support & Coordination

• Work closely with the Sales Manager to support all ongoing client requirements.
• Coordinate smoothly between sales, design, sourcing, logistics, and accounts teams.
• Prepare business presentations, proposals, and client communication drafts.
• Track orders from initiation to delivery, ensuring all stages are completed on time.
• Manage follow-ups with clients regarding approvals, deliveries, and order updates.
• Schedule meetings, maintain calendars, and handle client correspondence.
• Assist in organizing client meetings, exhibitions, and corporate events.

Documentation & Reporting

• Maintain and update sales trackers, order sheets, and performance summaries.
• Prepare MIS reports, weekly and monthly summaries, and internal dashboards.
• Ensure accuracy, consistency, and timely upkeep of all sales documentation.
• Identify delays or bottlenecks in order cycles and escalate them appropriately.

Operational & Administrative Tasks

• Ensure smooth coordination of internal approvals and documentation flow.
• Assist the Sales Manager with administrative tasks such as follow-up lists, call logs, and meeting prep.
• Maintain a structured filing system for all client and order-related documents.

Learning & Development

• Stay updated on processes, tools, and industry trends relevant to sales operations.
• Take initiative in improving work processes and suggesting enhancements.

Key Skills & Competencies

• Excellent written and verbal communication skills
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Strong coordination and multitasking abilities
• Attention to detail and ability to work under timelines
• Good interpersonal skills and a customer-service mindset
• Strong analytical and reporting skills

Qualifications & Experience

• Graduate in Business, Marketing, or a related field
• 1–3 years of experience in sales coordination, executive assistance, or operations
• Experience working with senior management or cross-functional teams preferred
• Familiarity with CRM systems is an added advantage

Performance Indicators

• Accuracy and timely completion of coordination tasks
• Quality of reporting and documentation
• Smoothness of inter-department coordination
• Satisfaction level of manager and clients
• Contribution to improving internal processes

Job Type: Full-time

Pay: ₹25,000.00 - ₹33,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Provident Fund

Work Location: In person