Safety Administrator

Shift Timings: 2pm - 11pm & 5pm - 2am

Location: Hebbal, Bengaluru

Requirement: Immediate joiners / 30-day notice period

Job Summary:

The Safety Administrator will report to the Director of Health, Safety and Security to aid the US operations and GCC India operations. The Safety Administrator will support the Safety and HR teams in ensuring compliance with local, state, and federal EHS guidelines, facilitates safety training, manages incident and inspection documentation, and coordinates compliance platforms and reporting across facilities. The Safety Administrator also provides administrative and operational support to drive a culture of safety in both field and office environments.

Primary Duties and Responsibilities:

1. Maintain and update OSHA 300 and 300A logs for all facilities and participate in incident investigations and follow up on corrective actions identified through the completion.
2. Maintain contractor management platforms like ISNetworld, Avetta, Highwire etc to ensure compliance.
3. Analyze and update safety metrics, prepare safety statistics reports and dashboards etc. for internal reviews and Management review meetings
4. Tracks all safety programs and notify management of any deficiencies in training database, roll-out compliance, and safety inspections.
5. Work with Director of Safety to develop or revise safety programs. Maintain renewals and updates for policies/ procedures on an annual occurrence. Enter revisions and changes to manuals and documents as directed.
6. Coordinate with facility management team to ensure compliance.
7. Conduct inspections and audits as required.
8. Enter updates and information into various safety software and programs.
9. Support the implementation of new safety initiatives and campaigns
10. Provide safety-related data and information as needed to support customers and project prequalification requests by the sales team.
11. Records Safety Coordinator meeting minutes
12. Conduct or coordinate safety orientation for new hires
13. Manage ERT (Emergency Response Team) and training coordination for first aid and emergency response.
14. Continuously seek opportunities to improve/increase employee awareness of Safety and Health. Ensure proper communications in terms of all matters related to safety.
15. Review and fulfill client’s document requirements - policies, procedures, stats, etc.
16. Maintain and update safety portal.
17. Manage safety database management system/app.
18. Maintain and track COVID-19 data including but not limited to, positive cases, contract tracing, vaccine statuses, customer requirements and vaccine rates
19. Performs all other related duties as required.

Education/Certifications:

1. Familiarity with ISO 45001 requirements
2. Proficiency in Microsoft office:
3. Prior direct experience in a Safety Administrator role, or something very closely related.
4. Knowledge of EHS guidelines and practices, federal and state requirements, OSHA recordkeeping.
5. NEBOSH certification - preferred
6. Ability to handle large and multiple databases at the same time.
7. Positive ability to influence.
8. Diligent with an analytical mind.
9. Solid understanding of corrective action and root cause analysis techniques.
10. Exceptional listening, interpersonal, communication and organizational skills
11. Knowledge in visual dashboards (PowerBI) are desired.
12. Ability to enforce policies and regulations
13. Ability to handle sensitive information and maintain a high level of confidentiality