RFP Proposal Specialist

Job Title:

Location:

Company Overview:

ORO Labs is a well-funded B2B startup founded by industry veterans. Our SaaS solution is an AI-based procurement orchestration platform that’s dramatically improving business processes for employees, purchasing personnel, and suppliers, and it’s gaining rapid traction among global multi-nationals. ORO’s smart procurement workflows help organizations increase business agility and transparency, shortening cycle times while seamlessly increasing accuracy and compliance for the enterprise

Position Overview

RFP Proposal Specialist

We're looking for someone who can manage multiple projects, work under tight deadlines, pay attention to detail, and adapt to changing RFP requirements. You’ll play a key role in supporting the RFP response process from intake to submission, coordinating with multiple stakeholders, and ensuring smooth execution under the guidance of the Strategic Customer Opportunities team.

This position is ideal for someone who has 4 to 5 years of experience in project management with clear communication, attention to detail and organization skills.

You’ll collaborate closely with sales, presales, compliance, legal, and leadership teams.

What You’ll Do

• Support the RFP lifecycle: assist with intake, tracking, stakeholder coordination, response collection, and submission

• Coordinate day-to-day execution: manage task lists, deadlines, reminders, and follow-ups to keep RFPs on track

• Maintain and update the RFP knowledge base (boilerplate answers, case studies, compliance content)

• Draft and edit sections of proposals with attention to clarity, tone, and compliance

• Format and proofread documents to ensure accuracy, consistency, and customer-readiness

• Collaborate with SMEs (product, security, legal, finance) to collect accurate and approved inputs

What We’re Looking For

• Education: Bachelor’s degree in Business, Communications, Marketing, Engineering, or related field

• 4–5 years of experience in project management, proposal/RFP coordination, or bid management (preferably in SaaS, technology, or professional services)

• Proven ability to manage multiple RFPs/proposals simultaneously, meeting strict deadlines without compromising quality

• Proficiency with tools like Google Workspace / MS Office (Docs/Word, Sheets/Excel, Slides/PPT); familiarity with Notion, Slack, Jira, or RFP software (e.g., Loopio, RFPIO) is a plus

• Strong written and verbal communication skills, with the ability to simplify complex information into clear, compelling responses

• Highly organized and detail-oriented, with strong ownership and follow-through

• Ability to work collaboratively across sales, presales, compliance, and legal teams in a fast-paced startup environment

Good to have:

Prior experience in SaaS, procurement, or enterprise technology proposals

Exposure to security and compliance questionnaires

Familiarity with sales enablement or bid management best practices

Why Join ORO Labs

Elevate Your Career with Industry Leaders

Procurement powers the world—and we need talented people like you to help make it seamless and impactful for enterprises everywhere. At ORO, you’ll collaborate with experts, drive innovation, and grow in a dynamic, fast-paced environment.

We believe in fostering a culture of innovation, learning, and collaboration.