918 Record Keeping Jobs - Page 35

Job Title: Purchase Officer Department: Procurement / Supply Chain Location: Vashi, Navi Mumbai (Head Office) Company: Calyx Chemicals & Pharmaceuticals Ltd Employment Type: Full-time | Permanent Experience Required: 2-4 Years Educational Qualification: Diploma/Degree in Engineering (Mechanical, Chemical, or Production preferred) About Us: Calyx Chemicals & Pharmaceuticals Ltd is a leading manufacturer in the pharmaceutical industry, dedicated to delivering high-quality, compliant, and innovative products. With a strong focus on operational excellence and regulatory adherence, we are looking to expand our procurement team with individuals who are committed, capable, and quality-driven. Position Overview: We are seeking a proactive and detail-oriented Purchase Officer to join our Procurement function. This role will be responsible for sourcing and purchasing raw materials, packaging materials, engineering spares, and consumables required for pharmaceutical manufacturing. The ideal candidate should have sound experience in vendor management, cost negotiation, and ensuring procurement compliance aligned with GMP and FDA standards. Key Responsibilities Source and procure raw materials, packaging items, engineering spares, and consumables in line with production requirements. Identify and develop a reliable vendor base, including alternatives for critical supplies. Negotiate price, delivery timelines, and credit terms to ensure cost-effective procurement. Monitor inventory levels and ensure timely replenishment to avoid stockouts. Collaborate with cross-functional teams including Quality, Stores, Production, and Accounts. Ensure timely generation of purchase orders and accurate entry into ERP systems. Maintain documentation for procurement transactions and compliance audits. Adhere to GMP and regulatory procurement requirements. Support internal and external audits with relevant procurement data and documentation. Manage imports and customs clearance processes for international procurement. Evaluate supplier performance and drive continuous improvement. Coordinate with Finance for invoice reconciliation and timely payments. Required Skills & Competencies Proven experience in pharma/chemical procurement (2-4 years) In-depth knowledge of sourcing raw materials, consumables, and engineering spares Understanding of GMP, FDA, and regulatory procurement standards Hands-on experience with ERP systems (SAP/Tally) and strong proficiency in MS Excel Strong negotiation, vendor management, and cost optimization skills Familiarity with import regulations and customs clearance procedures Excellent communication, coordination, and documentation skills High level of integrity, attention to detail, and problem-solving ability Behavioural Competencies Initiative and accountability Assertiveness and decision-making Planning and organizational ability Teamwork and interpersonal effectiveness Customer orientation Ability to learn and adapt Apply on Naukri or send your CV to hrd@calyxindia.com

BVG India Ltd. is looking for Clerk to join our dynamic team and embark on a rewarding career journey Data Entry:Accurately enter and maintain data in databases, spreadsheets, and other record-keeping systems File Management:Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible and properly categorized Correspondence Handling:Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and redirect as necessary Record Keeping:Maintain accurate and up-to-date records of transactions, interactions, and other relevant information Customer Service:Assist customers or clients with inquiries, providing information and directing them to the appropriate department or individual Office Supplies Management:Monitor and replenish office supplies as needed, ensuring the availability of essential items for daily operations Appointment Scheduling:Schedule appointments and meetings, and coordinate calendars for team members Billing and Invoicing:Assist in basic billing and invoicing tasks, ensuring accuracy and adherence to established procedures Assistance to Other Departments:Provide support to various departments as needed, including administrative tasks and coordination of projects Adherence to Policies:Ensure compliance with company policies and procedures in all aspects of clerical work

L&T Integrated Engineering Services is looking for Executive - PSD to join our dynamic team and embark on a rewarding career journey. Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

UPASANA HEALTHCARE AND HOSPITALS PRIVATE LIMITED is looking for Executive Guest & Patient Relations to join our dynamic team and embark on a rewarding career journey. Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Accurately recording all financial transactions, including expenses, income, assets, and liabilities. Preparing and presenting financial statements such as balance sheets, income statements, and cash flow statements. Required Candidate profile Bachelor's degree in accounting, finance, or a related field is typically required. Proficiency in accounting software and Microsoft Excel Ensuring accuracy in financial reporting.

Role & responsibilities 1.Coordinating valuation triggering post check list adherence. 2. Query clearance from stake holders and onward communication to empaneled valuator 3. Follow up and ensuring TAT from empaneled valuators 4. Obtain timely vetting reports from tech team 5. Coordinating and preparation of Daily MIS to upload in Insight 6. Vendor bill validation assistance to Regional Tech Manager 7. Valuation fees adherence before triggering from product groups 8. Follow up of staff valuation charges and recovery valuation on a later date

Role & responsibilities - Oversee the recruitment process. 2. Ensure candidate documentation is collected and recorded/filed. 3. Compliance and Record-keeping. 4. Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws. 5. Manage time clocking system for office, ensuring timely submission, approval, accuracy, and filing. 6. Compensation and Benefits related activities. 7. Facilitate job analysis and update job descriptions. 8. Review employee final payments for accuracy and compliance with labour laws. 9. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. 10. Ensure smooth running of all administrative functions in the country office. 11. Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable. 12. Initiate, coordinate, and enforce systems, policies, and procedures. 13. Develop and facilitate employee engagement activities. contact person- 8075020265 , 6385880811

Oversee daily operations, Manage & train staff, Monitor transactions, Maintain accurate records & reports, Handle customer queries, Implement sales strategies to drive business growth, Ensure AML/KYC regulations.

Role & responsibilities Job Title: Site Store In-Charge / Store Keeper Construction Location: Hyderabad/Nagpur Job Type: Full-time Department: Store/Inventory Job Overview: We are seeking a reliable and organized Site Store In-Charge / Store Keeper to manage the overall functioning of the store at our construction project site. The ideal candidate will ensure the efficient receipt, storage, issuance, and monitoring of materials, while maintaining accurate inventory records and ensuring timely availability of items for smooth project execution. Utilizing ERP systems for tracking stock and procurement data. Key Responsibilities: Material Management: Receive, inspect, store, and issue materials required for project execution. Inventory Control: Maintain accurate records of materials, monitor stock levels, and ensure timely replenishment. Coordination: Work closely with procurement and site engineering teams to ensure materials are available when needed. Record Keeping: Keep detailed records of material movements and usage, preventing wastage. Safety & Organization: Ensure proper storage, handling, and safety of materials according to industry standards. Qualifications: Experience: 3 to 5years proven experience in managing store functions on construction or industrial sites. Skills: Strong organizational skills, attention to detail, and familiarity with inventory management systems. Must be knowledge of computer Education: Graduate. Physical: Ability to handle materials and work in a construction environment. Preferred candidate profile Preference will be given to candidates from North, West, and East India.

Preferred male candidates Objectives • Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts • Communicate discrepancies to management team, identify slow-paying customers and follow-up with these clients, • Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts • Assist in streamlining the accounts receivable process by identifying areas for performance improvement • Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements Role & responsibilities • Gather and verify invoices for appropriate documentation prior to payment • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared • Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger • Monitor and collect accounts receivable by contacting clients via telephone, email, and mail • Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing • Support other accounting and finance team members, inventory management, and cost accounting Required skills: • Strong mathematical skills • Understanding of basic principles of finance, accounting, and book-keeping • Superb time management and detail orientation • Proficiency with Google Drive • Ability to keep company and partner confidences Education Qualification & Other requirements • B. Com degree or equivalent • Experience in accounts receivable (or accounts payable) • Proficiency with one of the commonly used accounting ERP systems, such as Talley & MS Excel. • Experience in driving process improvement • Must have own two wheelers and willing to travel as an when it requires. For Chennai Location Language- Prefer Hindi .

JOB OVERVIEW: Support in ESOP administration of the Employee Stock Ownership Plan (ESOP). This role will involve handling transactions related to the allocation, exercise, and forfeiture of stock options, ensuring compliance with the company's policies, and maintaining accurate records. KEY STAKEHOLDERS: INTERNAL Human Resources, Employees, Compliance, Finance KEY STAKEHOLDERS: EXTERNAL External vendor for ESOP administration, CA, Trust Bank account REPORTING STRUCTURE: Lead ESOP Administration & Accounting EXPERIENCE: At least 2 years of experience in ESOP administration or related fields, preferably in a corporate environment. Experience working with ESOPs in a publicly listed company. Prior experience in a liaison role between legal, finance, HR, compliance SKILLS AND COMPETENCIES Liaising: Networking and relationship-building with external stakeholders. Communication: Strong written and verbal communication skills for diverse audiences. Technology Proficiency: Familiarity with online ESOP administration tool. Timeliness: Adherence to timelines as required for ESOP related transactions. KEY ROLES & RESPONSIBILITIES ESOP Allocation & Transactions: oManage ESOP grants and vesting process and documentation. oManage the ESOP exercise process, including the issuance of options, handling transactions, and documentation. oWork closely with internal teams to ensure smooth implementation of stock option transactions. oPrepare and maintain accurate reports related to ESOP vesting, exercise, and forfeiture. ESOP Trust Management: oHelp overseas employees in documentation for PAN issuance oHelp and liaise with Broker for opening of demat account for overseas employees oPrepare documentation for overseas employees at the time of exercise ESOP Trust Management: oAdminister and manage all activities related to the ESOP trust, including fund management and allocation of shares. oMonitor and track ESOP-related transactions and maintain accurate records. Employee Communication & Support: oServe as the point of contact for employees with questions regarding the ESOP program, including overseas employees. oOrganize training sessions and workshops for employees to enhance their understanding of the ESOP process. oMaintain documentation and FAQs on the companys ESOP platforms for easy access by employees. Liaison with Secretarial Team: oCollaborate with the secretarial and legal team to ensure all regulatory and legal aspects of ESOP administration are met. oCoordinate with the company secretary on share-related matters and required filings. Compliance and Reporting: oEnsure adherence to all statutory requirements, including periodic filings and reporting with government agencies. Record Keeping: oMaintain accurate and up-to-date records of all ESOP transactions, including stock option grants, exercises, and forfeitures. oEnsure that the ESOP registry and employee stock certificates are maintained. This position is crucial for ensuring secure and compliant operations at Piramal Pharma Limited while supporting the organizations core values of knowledge, action, care, and impact. The incumbent will act as a key enabler for safety, vigilance, and external relationship management across designated locations. QUALIFICATION: Bachelor's degree in Finance, Commerce, or related field. Professional certifications (such as CS, CA, or equivalent) are a plus.

Job Summary : We are seeking an organized and detail-oriented Admin CRM Executive to manage our customer relationship management (CRM) system. You will handle data entry, maintain CRM records, and support the sales and customer service teams with CRM-related tasks. Key Responsibilities : - Maintain and update CRM system with accurate customer data. - Assist in data entry, record-keeping, and generating reports. - Support sales and customer service teams with CRM queries. - Monitor and ensure data quality and integrity. - Generate reports and insights to assist with decision-making. Qualifications : - Experience with CRM systems (e.g., Salesforce, HubSpot). - Strong organizational and data management skills. - Proficiency in Microsoft Office Suite. - Attention to detail and ability to manage multiple tasks. Location: Delhi NCR,Bangalore,Chennai,Pune,Kolkata,Ahmedabad,Mumbai,Hyderabad

1)Calculating taxes & submitting tax & TDS 2)Auditing financial documents 3)Assess accounting software applications 4)GST knowledge 5)Experience in CA firm or Edtech company Kindly share your cv on ridhima.bhagat@jaipuria.ac.in

Job Role : Technical Support: Provide technical support to customers, resolving issues and addressing inquiries in a timely and professional manner. Documentation & Record-Keeping: Document all customer interactions, technical issues, and resolutions accurately and comprehensively. Prepare MIS data related to Site Engineers. Collaboration & Feedback: Collaborate with internal teams, including sales, purchase, engineering, and manufacturing, to address customer technical concerns and provide feedback for product improvement. Knowledge Base Development: Develop and maintain technical support documentation, FAQs, and knowledge base articles to empower customers with self-service resources. Customer Communication: Keep customers informed about product updates, new features, and relevant support resources. Business Development: Build rapport with customers and generate new leads. Skill & Experience 1-3 min years of experience Proficiency in Ms-Excel, Word and Presentation is must. Qual: B.Tech Mech/EEE/Civil/Chemical/ECE/EIA Candidate should be able to communicate in English, Hindi &Telugu. Enquiry Register a Commercial b technical c TC Offer preparation for customer submission Discussion & Negotiation (Terms & Conditions) with vendor Order Conversion Post PO formalities a. Project no allocation b Kick off meeting with internal depts Email your Profiles to careers@clair.in or Whatsup only #9154297911 Regards, Team - HR

Role & responsibilities Manage and maintain Directors' schedules, including appointments, diary management, calendar management & daily meetings Screen and direct phone calls, emails, and other communications Handle confidential documents and ensure they remain secure Prepare reports, presentations, and correspondence Organize and maintain files and records, both digital and paper-based Coordinate logistics for meetings and events, including venues, catering, and technology Monitor and manage office supplies or household inventories Make travel arrangements including Visas, flights, accommodations, transportation, and itineraries Assist with administrative duties from time to time

Role & responsibilities Manage and maintain Directors' schedules, including appointments, diary management, calendar management & daily meetings Screen and direct phone calls, emails, and other communications Handle confidential documents and ensure they remain secure Prepare reports, presentations, and correspondence Organize and maintain files and records, both digital and paper-based Coordinate logistics for meetings and events, including venues, catering, and technology Monitor and manage office supplies or household inventories Make travel arrangements including Visas, flights, accommodations, transportation, and itineraries Assist with administrative duties from time to time

1. Administrative Responsibilities: Office Management: Handle day-to-day office operations, including maintaining office supplies and facilities. Documentation: Maintain and organize company records, files, and correspondence. Scheduling: Manage calendars, meetings, and appointments for management. Coordination: Liaise between departments and ensure smooth communication flow. Support: Assist in preparing presentations, reports, and internal communications. Event Management: Organize meetings, training sessions, and other office events. 2. Accounting Responsibilities: Financial Record Keeping: Maintain accurate records of financial transactions. Bookkeeping: Prepare invoices, process payments, and manage payroll. Data Entry: Record day-to-day financial transactions and complete the posting process. Petty cash: Manage petty cash

Role & responsibilities 1. Oversee daily operational activities, ensuring efficient back-office functioning 2. Coordinate with custodians, brokers, and internal teams for trade settlements and reconciliations 3. Maintain and update client portfolios and transaction records 4. Monitor compliance with regulatory requirements and internal policies 5. Assist in generating performance reports and operational metrics 6. Support fund accounting and NAV calculations, where applicable 7. Contribute to process improvement initiatives and system upgrades Preferred candidate profile - Bachelors degree in Finance, Business Administration, or related field - 13 years of experience in financial services or investment operations preferred - Strong understanding of financial instruments and trade lifecycle - Proficiency in MS Excel; familiarity with portfolio management systems is a plus - Detail-oriented with strong organizational and time management skills - Excellent communication and interpersonal abilities What We Offer: - A collaborative and fast-paced work environment - Opportunities for professional development and career growth - Exposure to a broad range of investment strategies and products

Senior Executive Assistant - NAV02HI Company Worley Primary Location IND-MM-Navi Mumbai Job Administrative Support Schedule Full-time Employment Type Employee Job Level Experienced Job Posting Mar 26, 2025 Unposting Date May 30, 2025 Reporting Manager Title Finance Controller We deliver the worlds most complex projects Work as part of a collaborative and inclusive team Enjoy a varied & challenging role Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia. Right now, were bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now. We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects. The Role As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience. Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences, and personal appointments. Receives, sorts, and distributes incoming mail. Prepares routine correspondence and routes completed correspondence for signature. Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors. Access to and maintaining executives calendar updates. Assists in preparation of routine planning and programs reports while maintaining its confidentiality. Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce. Keeps reference files and manuals of policy and procedure up to date. Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc. Performs other miscellaneous related duties requested by the company representative. Coordinate appointments/meetings with internal and 3rd party visitors. Book meeting venues and coordinate travel arrangements. Prepare minutes of meetings, presentations, maintain departments filling system. Communication, Coordination and follow up with team / Vendors. Organizing & managing meetings and events. Knowledge on Terms & Conditions of Purchasing. Preparation of draft LOI / PO, as required. Department Record keeping Monitoring & execution. Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc. About You To be considered for this role it is envisaged you will possess the following attributes Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry. Experience / Expertise :5 years of secretarial experience, preferably in Oil and Gas. A university degree is preferable. MS Office experience Excel, Word, PowerPoint. Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight.

Experienced in office administration, documentation, data entry, email/call handling, customer service, billing, and meeting coordination. Skilled in MS Office, communication, teamwork, time management, and improving process efficiency.

Job Title: Shift Executive Packaging Department: Production / Packing Reporting To: Deputy Manager Location: Moga, Punjab Shift: Rotational (Morning, Evening, Night) Key Responsibilities: . Shift Management: Manage the entire food packing operations during the assigned shift. Ensure smooth start-up, operation, and handover of the shift with proper documentation. Allocate manpower as per line requirements and optimize workforce utilization. Packing Operations: Monitor packing lines for sachet, pouch, or bulk packing formats. Ensure product packaging is as per specifications (weight, sealing, labeling, coding). Coordinate with Quality Assurance for in-process checks and compliance. Documentation & Reporting Team Supervisio n:-Supervise packers, helpers, and machine operators. GMP & Hygiene: Ensure adherence to Good Manufacturing Practices (GMP), hygiene, and safety protocols. Desired Candidate Profile: Education: Diploma / B.Sc / B.Tech in Food Technology or related discipline Experience: 4-5 years in a food processin g or FMCG plant in packing operations Skills: Team handling, shift management, documentation, quality awareness, basic troubleshooting. Salary - Hike on last Hand on experience on SAP is Mandatory More Details connect me at mansi.sharma@manpower.co.in

Store Keeper. Client Material/Consumable Qualification: Any degree. Experience: Exp in EPC 2 to 3 yrs. & above Job Description: - Maintaining Material Inward Our ward Register - Controlling the materials issued for Construction - Arranging and allocating Materials in right place - Data entry related Materials flow. - Preparing GRN and Register - Material Inspection, Controlling of materials issued for construction and take off knowledge about use of Tools. - Established co-ordination between Contractor Company and client for the dispatch of finished goods and solving the problems related to dispatch. - Maintaining all files & records as per ISO standards & presenting all these in internal & external audits. - Make sure about the proper utilization of heavy equipments like cranes, trailer, hydra, etc. -Enhancing safety awareness among staffs as well as workers. -Handling site related consumer materials, Preparing requisition lists as per the requirement and maintaining the stock physically and in records. -Utilizing maximum available area through arranging Tools and Materials in right place.

Role & responsibilities Invoice Preparation Expense Booking & Payments Bank Management Payroll calculation HR files Management Record Keeping Accounting Office upkeep Attending calls & email communication General Office administration

Job Title: Installation Technician - Wind Project Company: Sangreen Future Renewables Location: PAN India Work Exp: 2 to 4 Years and above Job Type: Full-time, On-site Qualifications: ITI degree in electrical, mechanical, or related field required. Proven experience in installation and maintenance of wind turbines or similar equipment. Strong understanding of electrical and mechanical systems. Ability to work at heights and in various weather conditions. Excellent problem-solving skills and attention to detail. Executive communication and teamwork abilities. Job Description: As an Installation Technician, you will be responsible for the installation, maintenance, and repair of wind turbines and associated equipment. This role requires hands-on work at the project site, ensuring the efficient and safe operation of wind energy systems. Key Responsibilities: Install wind turbines and related components according to technical specifications and safety standards. Perform routine maintenance and troubleshooting to ensure optimal performance of wind turbines. Conduct inspections and tests to identify and resolve issues promptly. Collaborate with engineering and project management teams to ensure timely completion of installation tasks. Adhere to all safety protocols and regulations while working on-site. Maintain accurate records of installations, maintenance activities, and repairs. Additional Information: This position requires on-site work at the wind project location. Candidates must be willing to travel and work flexible hours as needed. How to Apply: Interested candidates are invited to submit their resume at adsod.hrutuja@sanghviglobal.com with the subject line "Installation Technician - Wind Project Application".

BSR Co Llp is looking for Executive - Tax IDT to join our dynamic team and embark on a rewarding career journey Tax Compliance: Ensuring that the company complies with all relevant tax laws, regulations, and reporting requirements at local, state, and federal levels Tax Planning: Developing and implementing tax strategies to minimize the company's tax liabilities while remaining compliant with tax laws Tax Reporting: Preparing and filing accurate and timely tax returns, including income tax, sales tax, property tax, and other required tax filings Tax Analysis: Conducting tax research and analysis to interpret tax laws and regulations, assessing their impact on the company's operations, and advising management accordingly Audits and Investigations: Collaborating with auditors or tax authorities during tax audits, providing necessary documentation, and ensuring compliance with audit inquiries Tax Forecasting: Forecasting future tax liabilities based on changes in business operations, regulatory changes, or other factors that may affect tax positions Tax Strategy Development: Developing tax-efficient structures for business transactions, mergers, acquisitions, and other corporate activities Documentation and Record-keeping: Maintaining accurate tax records, documentation, and supporting schedules in compliance with legal requirements