Purchasing Assistant

Role Overview

run civil execution on-site AND handle complete tender estimation, BOQ working, rate analysis, and bidding

Own the civil scope end-to-end and support company growth through accurate tendering.

Key Responsibilities 1. Civil Execution & Site Management

• Full ownership of all civil works on site — structural, finishing, waterproofing, concrete, masonry, and external works.
• Daily monitoring, manpower control, quality checks, and material tracking.
• Identify risks, delays, and deviations early and resolve without escalation.

2. Tender Estimation & Rate Analysis

• Read, interpret, and break down NITs, technical specs, and tender documents.
• Prepare complete

  civil BOQs, quantity calculations, and rate analysis

  (DSR + Market).
• Identify extra items, non-BOQ items, deviations, and commercial risks.
• Build item-wise costing covering

  material, labour, machinery, overheads, and profit

  .
• Align rates with company strategy to ensure competitive yet profitable bidding.

3. Bidding & Documentation

• Prepare complete tender documentation — forms, annexures, affidavits, declarations.
• Upload bids on government portals (GeM, CPPP, e-tendering portals).
• Track tender timelines: corrigendum, pre-bid queries, addendums, and submissions.
• Coordinate with internal teams for approvals and final financial vetting.

4. Drawings, BOQ & Documentation (Execution)

• Prepare RA bills, joint measurement sheets, reconciliation, and quantity audits.
• Translate drawings into actionable work plans and micro-schedules.
• Maintain DPR, WIR, QA/QC records, checklists, and billing support.

5. Client, Consultant & Vendor Coordination

• Attend site meetings, get work fronts cleared, push for approvals, and handle inspections.
• Manage vendors, subcontractors, and labours to achieve committed timelines.

6. Planning & Reporting

• Prepare weekly execution plans and delay-recovery plans.
• Report progress, risks, claims, and variations proactively.