Purchase Executive

DESIGNATION: Stationery Procurement & Operations Executive

COMPANY: CBS HUB PVT LTD - A unit of Central Books

COMPANY PROFILE: Since inception in 1947, Central Books has been serving schools, addressing core education supplies for all curriculum needs. CBS prides itself as the leader among National distributors for educational products in Indian Market. For the past three generations, CBS has been serving kindergarten to twelfth standards. Serving to the customized needs of the schools, we have built a reliable client base with a healthy network bridging Educators, publishers and student- parent community. Our uninterrupted association with all of them speaks of CBS reliability and commitment.

We are currently serving clients across Telangana, Andhra Pradesh, Maharashtra, Tamil Nadu, and Karnataka. At present, we operate physical warehouses in Hyderabad and Mumbai. As part of our expansion plans, we will be launching warehouse operations in additional states, including Tamil Nadu and Karnataka, in the coming years.

Central Books operates a specialized e-commerce division that focuses on providing educational materials and services across India. Established in 2011 and headquartered in Hyderabad, Telangana, the company offers a comprehensive range of products including academic textbooks for various educational boards (CBSE, ICSE, State Boards), competitive exam guides (JEE, NEET), children's literature, general books, and stationery items. WEBSITE: www.centralbooks.in

QUALIFICATION: Bachelor’s Degree

EXPERIENCE: 2–4 years (Age < 35)

CTC: As per market standards

REPORTING TO: Manager – Procurement & Supply Chain

CURRENT LOCATION: Hyderabad

Job Purpose: To oversee end-to-end stationery procurement, vendor coordination, inventory management, and fulfillment for schools and retail stores. The role ensures timely availability of both branded and nonbranded stationery items while maintaining accuracy in documentation and operational efficiency.

Key Responsibilities

1. Stationery Samples

 Receive stationery samples from the sales team.

 Prepare and maintain class-wise list data upon receipt.

 Coordinate with the warehouse team for sample arrangements.

 Share class-wise data through email for internal approval and tracking.

2. Market Purchase

 Initiate market purchases post stationery sample approval.

 Coordinate with vendors regarding stock availability and pricing.

 Procure stationery items for school and retail requirements.

 Ensure timely delivery and maintain complete purchase documentation.

3. Inventory & Stationery Management

 Plan and manage inventory across warehouse, retail, and online (portal) channels.

 Track stock levels to ensure uninterrupted supply.

 Suggest suitable alternative brands to schools when needed and obtain necessary approvals.

4. Stationery Purchase Orders (PO)

 Update stationery status upon receiving materials from the warehouse.

 Prepare, release, and track vendor-wise purchase orders as per requirements.

 Send PO mail to vendors and follow up for dispatch confirmation and delivery timelines.

5. Indent Management (Schools & Retail Stores)

 Receive and verify indents from schools and retail store managers.

 Coordinate fulfillment and ensure dispatch adherence to schedule.

 Maintain accurate records of fulfilled and pending indents.

6. Stationery Outstanding & Reconciliation

 Monitor and review outstanding stationery for each school.

 Coordinate with schools to confirm pending requirements and ensure closure.

 Maintain periodic updates on stock reconciliation and report discrepancies.

Required Skills & Competencies

 Strong coordination and communication abilities.

 In-depth knowledge of stationery products, vendors, and market trends.

 Proficiency in MS Excel, email correspondence, and documentation.

 Excellent attention to detail and record accuracy.

 Strong multitasking and time management skills.

Qualifications & Experience

 Bachelor’s degree in Commerce, Business Administration, or a related field.

 2–4 years of experience in procurement, inventory, or operations (preferably in the education or retail sector).

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹31,934.34 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person