Purchase Executive

Job Purpose:

The purpose of this profile is to ensure timely availability of required material with optimum quality and cost

Primary Responsibilities

Purchase & Delivery:

• Supplier & Internal

· Taking material purchase requirements from presales for project implementation and for direct product sales

· Identify the suitable vendors (either new or existing) & get 3 quotations with best offers

· Submit updated rate list with the presales team

· Negotiate with vendors for best price

· Create Vendor Entry in ERP

· Stock verification and maintain-monthly report

· Issue tools to implementation team

· Prepare vendor purchase order & get it approved from Signing Authority

· Follow up with vendors for material availability

· Issue slip generation in ERP and take follow up

· Prepare delivery schedule per project and share with presales team

· Prepare GRN of delivered material by Supplier against invoice in ERP

· On receipt of Supplier Invoice, attach GRN copy and handover to Accounts for Payment Disbursement based on Payment Terms mentioned in Invoice

·

• Customer

· Coordinate with clients for gate pass & other required procedures for entry

· Coordinate with delivery boy and ensure safe delivery of material at desired location

· Ensure availability of labors/manpower/mathadi required for loading/unloading of material at site

· Transportation and Loading/Unloading charges to be shared with Accounts one day prior to actual delivery

· Prepare Delivery Challan / Invoice one day prior to delivery & ensure received with stamp and signature after delivery of material

· Handover of Delivery Challan / Invoice copy to Billing person

· Maintain records of material delivery details like receipt or courier slip for outstation deliveries and any road permit required and Octroi.

Others & Reports:

· Maintain optimum material availability in stores

· Keep track of stores material & update the same with Pre-Sales & Functional Head

· Highlight shortage of particular material with Functional Head

· Maintain good relationship with existing vendors and identify new vendors in market

· Any material delivery requirement without Project ID has to be reviewed with Functional Head and actions further should be taken based on Sign-Off

· Keep a track of material delivered without Project ID and review the same on Saturday of every week with Functional Head

· Daily status tracker to be shared with Functional Head and Pre-Sales team

· Maintain/Update a weekly MIS tracker and share with relevant stakeholders along with Functional Head

· Challenges arising during the process of Purchase & Delivery should be tackled on own and if still persistent should be escalated to Functional Head for discussion and resolution

In addition to above Primary Responsibilities the profile holder may be assigned any other task from time to time by Director.

Profile

Educational Qualification

Graduation in any discipline

Desired Experience

0 - 2 years of experience in purchasing & vendor management field

Desired Knowledge & Skills

· Coordination & Communication

· Product & services knowledge (Technical specifications)

· Knowledge of vendors, distributors, OEMs

· Market knowledge

· MS office & computer skills

· Negotiation skills

· Interpersonal effectiveness

· Analytical skills

· Knowledge of Inventory management practices

Salary:

Freshers – 15k

1 to 2 years- 15k to 20k depending on Interview performance

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person