Purchase and Documentation Manager

Role and Responsibility:
Procurement Strategy & Execution:

• Develop and implement purchasing strategies to secure goods and services for SITC projects, focusing on cost-effectiveness and quality.
• Identify needs, research and evaluate potential vendors, and negotiate contracts to secure optimal terms and pricing.
• Manage the entire purchasing process, from order placement to delivery and final acceptance of goods.

Vendor Management:

• Build and maintain strong relationships with suppliers to ensure a reliable and timely supply chain.
• Evaluate vendor performance based on quality, reliability, price, and delivery timeliness.

Documentation & Compliance:

• All kind of Documentation and Compliance work.
• Create and maintain comprehensive records of all purchases, vendor agreements, and project-specific documentation.
• Ensure all procured items meet technical and quality specifications outlined in project requirements.
• Manage all bureaucratic procedures and documentation related to the purchase and installation process.

Inventory & Logistics:

• Monitor and manage inventory levels to prevent shortages or excesses for SITC projects.
• Coordinate with manufacturers and logistics teams to ensure timely delivery and fulfillment of orders.

Project Collaboration:

• Collaborate with project managers, engineers, and other stakeholders to understand project needs and supply requirements.
• Contribute to forecasting and planning to ensure resources are available when needed for SITC activities.

Budgeting & Cost Control:

• Develop and manage budgets for the purchasing department and specific SITC projects.
• Track spending, analyze costs, and identify opportunities for cost reduction without compromising quality.

Required Skills:

• Bachelor's degree in Mech/ Electri Engineering, or related field or Diploma.
• 2–5 years of experience in a similar role in a dealership/distribution company (industrial products preferred).
• Proficient in MS Office (Excel, Word, Outlook);
• Strong negotiation and contract management skills.
• Excellent analytical and problem-solving abilities.
• Proficiency in vendor management and supply chain principles.
• Exceptional organizational and documentation management skills.
• Strong communication and interpersonal skills for stakeholder and vendor interaction.
• Familiarity with procurement and inventory management software.
• Knowledge of market trends and sourcing technologies.

Benefits:

2- Alternative Saturdays are off

Leave encashment

Provident Fund

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time

Education:

• Bachelor's (Preferred)

Experience:

• Purchasing: 2 years (Preferred)

Work Location: In person