Purchase and Audit Manager (Hospitality/Coworking)

Key Information:

Designation: Manager - Purchase and Audit

Department: Operations

Experience: 4-8 years of experience in procurement, purchasing, audit.

Prerequisites for the Job Role:

• Strong negotiation and vendor management skills.
• Sound understanding of procurement processes, supply chain, and audit practices.
• Analytical mindset with attention to detail and cost optimization.
• Good knowledge of contracts, compliance, and documentation.
• Proficiency in MS Excel, ERP/Purchase systems, and documentation tools.
• Ability to multitask, prioritize, and work under timelines.
• Experience in real estate, coworking, hospitality, or multi-location operations is a

strong advantage.

Roles and Responsibilities:

• Manage the complete procurement cycle for all operational, facility, and project

requirements.

• Source, evaluate, and negotiate with vendors to achieve the best pricing and quality

for different alt.f services.

• Ensure timely availability of materials, consumables, and services across alt.f

centers.

• Implement cost-saving initiatives while maintaining required standards.
• Maintain updated purchase records, rate contracts, and vendor databases.
• Build and manage a reliable vendor network across all key categories.
• Evaluate vendor performance regularly to ensure consistency and reliability.
• Conduct periodic internal audits of purchase processes, POs, GRNs, invoices, and

vendor payments.

• Ensure adherence to procurement policies, SOPs, compliance norms, and

documentation standards.

• Identify process gaps and implement corrective actions to improve procurement

efficiency across internal departments.

• Coordinate with finance for invoice verification, reconciliation, and timely payment

processing.

• Track procurement budgets, analyze variances, and support cost-control initiatives.
• Monitor usage of consumables and ensure optimization across alt.f centers.
• Collaborate with operations, projects, design, and finance teams to understand

purchase needs and close them on time.

• Support new center openings with procurement planning, vendor identification, and

timely delivery of materials.

• Maintain clear communication across teams and ensure timely closure of all

procurement and audit-related tasks.

• Plan and execute risk-based internal audits of procurement activities, including

vendor selection, bidding processes, invoice reconciliation, and inventory

management.

• Prepare detailed reports on audit findings, documenting exceptions, financial

exposure, and recommendations for corrective action to management

• Develop and implement proactive controls, checks, and balances within the

procurement cycle to minimize fraud, waste, abuse, and regulatory non-compliance.

• Maintain comprehensive audit trails and documentation for all compliance reviews

and corrective actions taken.

Interested candidates can share their updated cvs on yachika.kanojia@altfspaces.com.