Programme Assistant

Purpose

CEEW seeks to hire a Program Assistant, to ensure day-to-day smooth functioning of the different program. The incumbent will provide support services to the program staff members and external stakeholders. Will help in managing their day-to-day travel plans and liaison with other travel partners and team members to ensure all queries related to summary, Bills and documentation from finance is fulfilled.

In addition to the duties and responsibilities below, the individual should be prepared, as and when necessary, to take on additional responsibilities

Job duties and responsibilities

• Travel Management for Programme team
• Planning travel accommodations, booking flights, hotels, Car rentals and other coordinating activities, including Forex for the CEEW programme team.
• Managing and processing all travel-related documents, including requisition forms, approvals, payments, credits, itineraries, visas, and medical&; legal forms.This includes the submission of required documents to Finance for further processing.
• Managing the overall travel process from end to end in adherence to the organisational policies and SOP’s.
• Assisting and handling any travel-related issues that may arise even on weekends.
• Creating, optimising and monitoring corporate travel policies; preparing travel budgets; analysing and preparing reports on travel spending (MIS reports)
• Assisting program staff in planning and executing logistical operations, including planning their travel.
• Handling all inbound and outbound Logistics and transportation processes.
• Managing relationships with travel partners and vendors.
• Negotiate contracts or rates with travel service providers and get the better deal from travel agents.
• Ensure compliance with all applicable travel policies and procedures, including SOPs.
• Drive continuous improvement of travel programs
• Efficiently manage and coordinate the executive's calendar, ensuring timely scheduling of appointments, meetings, and events.
• Prioritize and reschedule appointments as needed to optimize time management.

Other deliverable

• Submit summary of travel booking along with invoice and
• Reconciliation with the vendors on regular interval
• File Reimbursements for any expenses happened during travel for leads.

Selection Criteria Qualification

• Graduate, good oral and written communication skills and computer skills
• Minimum of 2 years' experience in micro-business administration.
• High degree of creativity and ability to work within deadlines.

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Work experience

• 4-6 years’ experience.
• Ability to work in an intense, high-pressure environment.

Key skills

• Collaboration with the teams
• Strong Coordination skills
• Project management
• Good communication skills.

Personality

• Ability to set up, manage resources and time efficiently.
• Ability to adapt and deliver under deadlines in a professional environment.
• Ability to effectively work in a team while being able to independently own tasks in an end-to-end fashion.

CEEW operates in a dynamic environment and the candidate will be required to show flexibility in undertaking a variety of tasks.

Compensation

Competitive compensation – commensurate with the experience and matching the best of standards adopted by industry or other similar organisations for similar roles.

Application Process

CEEW is an equal opportunity employer and the selection process does not discriminate on the basis of age, gender, caste, ethnicity, religion, or sexuality. Female candidates are encouraged to apply.

Only shortlisted candidates will be notified by us. We appreciate your interest.