Production Operations Coordinator

Full‑time · On‑site (Vashi, Navi Mumbai)

About Us

Swarna Bharat TV

About the Role

Operations & Production Coordinator

Key Responsibilities

1. Talent Acquisition & HR Coordination

• Conduct structured screening calls with prospective candidates, demonstrating fluent English communication and using the approved question script.
• Dispatch test assignments, track submissions and maintain an up‑to‑date candidate pipeline in Google Sheets.

2. Studio & Equipment Management

• Maintain the master equipment log and perform scheduled weekly health checks on all cameras, lights and accessories.
• Prepare sets, props and crew refreshments prior to every shoot day (typically 4–5 per month).

3. Production Logistics

• Draft detailed call sheets, crew rosters and petty‑cash floats for each shoot.
• Liaise with actors, freelancers and rental vendors, resolving on‑set issues quickly and professionally.

4. Office Administration & Finance

• Record all expenses within 24 hours, reconcile petty cash and process vendor payments in coordination with accounting.
• Manage calendars, travel bookings, inventory levels and service vendors to ensure uninterrupted operations.

5. Team & Leadership Support + Budget Oversight

• Facilitate clear communication across WhatsApp/Slack channels for editing, research and studio teams.
• Track shoot budgets and daily expenses, highlighting variances and recommending corrective actions.
• Provide day-to-day assistance to founders and creative directors—calendar blocks, follow-ups, and quick problem-solving—to remove low-leverage tasks from their plates.

90‑Day Success Metrics

• 100 % equipment log updated by close of business every Friday.
• Expenses posted within 24 hours; mismatch rate maintained below 2 %.
• Candidate shortlist prepared within 48 hours of any new JD.
• Shoot‑day readiness score of ≥ 8/10 on internal checklist.

Must‑Haves

• Graduate with

  2–3 yrs

  experience in studio operations, production support or related administration.

• Fluent English

  communicator (written & verbal); Hindi and Marathi proficiency is a welcome plus.
• Advanced Google Sheets/Excel skills; comfortable with Word, Calendar and tight daily timelines.
• Hands‑on understanding of video‑production workflows and the confidence to step in as on‑set production manager.
• Street‑smart negotiator able to juggle vendors, freelance crew and last‑minute fixes.
• Proven ownership of budgets, petty cash and expense tracking, with meticulous attention to detail and demonstrated respect for confidential documents and personal data.
• Strong cross‑team coordination skills and a proactive, problem‑solving mindset.
• Willing to commute to the Vashi studio 6 days/week, handle early call‑times, and step in for occasional weekend shoots.

Nice‑to‑Haves

• Prior media‑house or studio experience.
• Basic GST/petty‑cash know‑how.
• Passion for Indian heritage stories.

Why Join Us

• Mission that matters:

  reconnect millions with Bharatiya culture while building a first‑of‑its‑kind digital studio.
• Direct impact on both production and operations as part of the founding core team—your systems will shape how Swarna Bharat scales.
• Annual

  learning allowance

  to upskill in project management, production tech or any area that sharpens your craft.

• Growth track:

  advance to Senior Production & Operations Manager within 12–18 months as our shoot volume and team size expand.
• Wellness‑focused off‑sites steeped in Indian cultural experiences.

How to Apply

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