Procurement Operation Specialist

Job Title:

Location:

Experience:

Job Summary:

Tata Electronics is setting up a state-of-the-art Front-End Semiconductor Fab in Gujarat and Back-End Semiconductor Assembly and Test in Assam.

The Procurement operations expert plays a crucial role in the semiconductor industry by overseeing the procurement, and inventory management of raw materials, components, and supplies required for “greenfield” semiconductor manufacturing.

The Procurement operations expert is responsible for effective purchasing and on time delivery of goods and services, optimizing procurement activities and ensuring efficient responses to Business requirements. This role requires a deep understanding of processes and supplier management. Responsible for developing business process & SOPs in the Procure to Pay Centre of Excellence organization

This position will work closely with Category managers, Sourcing, Logistics & Warehousing, Accounts Payable, Legal and Business partners.

Key Responsibilities:

1. Purchase Order creation & management

• Enable Purchase Orders (POs) per agreed-upon commercial and business terms and conditions complying with applicable laws and company policies
• Process inventory Purchasing requisitions through planning systems
• Process non-inventory requisitions through Procurement requisition systems
• Execute per demand signal changes for inventory replenishment and customer purchase requisitions
• Engage with suppliers to confirm pricing, delivery, and terms on purchases (collaborating with sourcing teams as required).
• Escalate supplier issues or disputes to the appropriate supplier account manager

1. Stakeholder management

• Coordinate for on time PO approvals
• Collaborate with Warehousing personnel's to enable on time Goods Receipts as necessary
• Process PO confirmations and fixing the overdue receipts
• Collaborate with vendor per pull in/push out changes and mitigate any risks associated to on time material availability
• Collaborate with Accounts Payable and Receiving to reconcile invoice and receiving issues related to PO-to-Pay cycle, escalating to appropriate authorities when necessary
• Identify and solve systemic issues regarding the Purchasing process, escalate when necessary.
• Participate in review meetings for high-value projects, ensuring alignment with stakeholders

1. Functional and Project Support

• Provide stakeholder communication on the status of outstanding orders, new part requests, and new vendor requests.
• Develop procedures (SOPs) on related Procurement processes
• Maintain and continuously improve knowledge of relevant Procurement processes.
• Drive improvements needed in procurement process & systems to enable efficiency and effectiveness and achieve internal customer satisfaction
• Maintain accurate and up to date procurement records
• Ensure compliance with internal and external audit requirements throughout the procurement process

Qualifications

• Candidate must possess a bachelor’s degree in engineering (preferred) or Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management or equivalent. Certification in Supply Chain Management is preferred
• Proficiency in supply chain management software - SAP ERP system
• Strong analytical and problem-solving abilities, with the ability to analyse data and drive decisions
• Must be able to work independently with minimal supervision
• Must have Microsoft knowledge (Excel, Power Point)

Experience

1. 3+ years of experience in procurement pertaining to Indirect, Tools, spare parts or materials

Preferred requirements:

• Familiarity with semiconductor equipment (e.g., AMAT, LAM, TEL, ASML, KLA, etc.), spare part assemblies & Materials
• Lean or Six Sigma certification is a plus
• Understanding of fab operations

Skills:

• Excellent project management skills to oversee multiple projects
• Strong communication, influencing and collaboration skills to work effectively with internal stakeholders and external suppliers