Pmo Executive

Synopsis

We are looking for an organized and detail-oriented Outsourcing Manager to oversee vendor-related activities and support the sourcing process. This role involves managing documentation, tracking deliverables, coordinating with internal teams, and ensuring smooth operational flow.

Role & responsibilities

1. Invoicing & Financial Coordination

• Manage vendor invoices, verify accuracy, and ensure timely processing.
• Maintain invoice trackers and reconcile discrepancies.
• Coordinate with Finance for approvals and payment follow-ups.

2. Statement of Work (SOW) Management

• Create, review, and maintain Statements of Work and related documentation.
• Track SOW timelines, extensions, renewals, and closures.
• Ensure compliance with internal policies and governance standards.

3. Tracking & Reporting

• Maintain trackers for vendor activity, deliverables, and project status.
• Generate periodic reports (weekly/monthly) for leadership and sourcing teams.
• Monitor contract expiration dates, project progress, and resource utilization.

4. Database & Documentation Maintenance

• Maintain accurate databases related to vendors, agreements, and project records.
• Ensure data integrity and timely updates in internal systems/tools.
• Organize and store documents for audit readiness.

5. Coordination & Stakeholder Management

• Act as a liaison between the Outsourcing team and Sourcing team.
• Support sourcing activities by providing required data and documentation.
• Coordinate with cross-functional teams for smooth process execution.
• Handle vendor communication where needed

Preferred candidate profile

• Strong organizational and multitasking abilities
• Good understanding of invoices, contracts, and SOW processes
• Excellent communication and coordination skills
• Proficiency in MS Excel, Google Sheets, and documentation tools
• Detail-oriented with strong analytical and tracking skills
• Ability to work with multiple stakeholders and meet deadlines