Pmo Executive

• Ensure 100% timesheet compliance across all teams and projects.

• Timesheet Filling:

• Ensure all timesheets are filled by

  Friday every week

  .

• Timesheet Approvals:

• Ensure all approvals are completed by

  Monday/Tuesday

  of the following week.

• Monthly Target:

• Ensure all timesheets are approved by

  3rd of every month

  for the previous month.
• Reconciliation of

  Vega

  and

  ServiceNow

  timesheets.
• Publish

  Weekly Timesheet Approval Pending Report

  .

2. Leave Management

• Track and highlight employees going on

  long leaves without prior approval

  .
• Publish

  Weekly Leave Data Report

  at BU / Manager / Project level.
• Monitor leave patterns and flag risks to delivery leadership.

3. Onboarding Management

• Publish

  Weekly Onboarding Report

  with BU & Manager mapping.
• Act as a

  buddy

  for all new joiners for the first 3 months.
• Conduct

  Weekly Pulse Checks

  with all new joiners up to 90 days.
• Coordinate:
  Laptop Allocation Email ID Creation Seat Allocation Tool Access & Setup
• Manage all additional onboarding hygiene tasks.
• Liaise with HR, IT, Admin, Delivery for smooth onboarding experience.

4. Exit Management

• Publish

  Weekly Exit Report

  (BU-wise / Manager-wise).
• Coordinate with HR for completion of all exit checklists.
• Track:
  Last working day Knowledge transfer completion Laptop & asset return Exit interview scheduling
• Ensure process adherence and closure.

5. Operational Hygiene & People Governance

• Track and trigger all members whose

  appraisals are due

  in current quarter.
• Coordinate closely with HR to ensure:
  Appraisals completed on time No pending cases
• Monitor if

  regular reviews

  (1:1s, performance check-ins) are happening.
• Ensure all members have

  defined KPIs

  in place.
• Prepare and publish:

  Quarterly Pulse Check Report

  Quarterly Consolidated Feedback Report

6. Resource & Allocation Reporting

• Publish

  Weekly Resource Allocation Report

  (resource vs project vs manager, billability).
• Maintain updated view of:
  Billable / Non-Billable Bench Allocation Utilization trends

7. Risk Management

• Maintain and publish the

  Monthly Risk Register

  across projects.
• Highlight new risks, owner, timeline, mitigation plan.
• Flag operational delivery risks to leadership.

8. Asset Management

• Coordinate with IT team for asset allocation & return.
• Maintain updated

  Asset Inventory

  for all allocated laptops and equipment.
• Publish monthly

  Asset Report

  .

Reporting & Dashboard Responsibilities

• Onboarding Report
• Timesheet Approval Pending Report
• Leave Report
• Exit Report
• Resource Allocation Report

Monthly Reports

• Monthly Hours Billed vs Available Hours
• Appraisal Completion Report
• Billable vs Non-Billable Report
• Asset Report
• Timesheet Reconciliation Report (Vega vs ServiceNow)
• Monthly Risk Register

Quarterly Reports

• Quarterly Pulse Check Report
• Quarterly Consolidated Feedback Report

Key Skills & Competencies

• Strong governance and process orientation
• Excellent follow-up and coordination skills
• Strong communication (written and verbal)
• Ability to work with HR, Delivery, IT, and Finance
• Strong Excel, Google Sheets, and dashboarding
• Knowledge of PMO operations
• Strong attention to detail
• High urgency and accountability

Preferred Experience

• 37 years in PMO / Delivery Operations / HR Operations
• Experience in IT services / consulting environments
• Experience working with multi-BU and multi-region operations
• Comfortable with executive-level reporting

Behavioral Expectations

• High discipline
• Strong ownership
• Process-driven mindset
• Ability to work with strict weekly cadences
• Confidentiality and stakeholder maturity