Personal Secretary To Director - MG Road Fort, Mumbai

Role & responsibilities

1. Calendar & Schedule Management

• Maintain and organize the executives calendar, including scheduling meetings, appointments, and travel plans.

• Ensure timely reminders and manage any rescheduling or follow-ups efficiently.

1. 2.Communication Handling

• Draft, review, and respond to emails, letters, and other forms of communication on behalf of the executive.

• Act as the first point of contact for internal and external stakeholders.

2. 3.Meeting Coordination & Documentation

• Organize and coordinate meetings, including logistics, materials preparation, and agenda setting.

• Take accurate minutes of meetings and track follow-up actions.

3. 4.Travel Arrangements

• Manage end-to-end domestic and international travel plans, including ticket bookings, hotel accommodations, itineraries, and expense reports.

4. 5.Administrative Support

• Maintain organized filing systems, both digital and physical, for easy access to important documents.

• Handle confidential information with utmost discretion and professionalism.

5. 6.Reporting & Presentations

• Assist in preparing reports, PowerPoint presentations, and basic data analysis as needed by the executive.

• Ensure timely submission of MIS reports, expense reports, and other routine documentation.

6. 7.Interdepartmental Coordination

• Liaise with different departments and teams to collect information, follow up on assignments, and ensure smooth workflow.

• Act as a bridge between the executive and team members for regular updates and escalations.

7. 8.Time and Priority Management

• Help the executive prioritize tasks and manage time effectively to enhance productivity and decision-making.

8. 9.Event Planning & Support

• Assist in organizing internal meetings, small events, and professional engagements as required.

9. 10.Professional Representation

• Represent the executive professionally in their absence, ensuring a consistent and polished image.