Posted:8 months ago|
Platform:
Work from Office
Full Time
Key Responsibilities:
• Calendar & Schedule Management: Maintain and coordinate complex executive calendars, including meetings, travel, and appointments
. • Communication Management: Act as the first point of contact for executives, managing communications with internal and external stakeholders and ensuring timely responses.
• Document Preparation & Management: Draft, edit, and proofread documents, presentations, and reports. Maintain records, files, and databases for the executive team.
• Meeting Coordination: Organize and prepare for meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items.
• Travel & Logistics Coordination: Arrange and manage detailed travel itineraries, accommodations, and other logistical requirements for business travel.
• Project Assistance: Support special projects, including market research, data analysis, and reporting on real estate trends. Track project timelines and coordinate with various departments as needed.
• Client & Vendor Relations: Build and maintain positive relationships with clients, vendors, and partners. Coordinate with other departments to address client needs and ensure excellent service.
• Expense Management: Process invoices, manage expense reports, and handle petty cash for executive-level activities.
• Confidentiality & Discretion: Handle sensitive information with a high level of confidentiality and professionalism.
Skills:
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, time-management, and multitasking skills.
• Strong verbal and written communication skills.
• Detail-oriented with the ability to anticipate needs and prioritize tasks.
• Problem-solving and critical-thinking abilities
Casagrand
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