Personal Secretary To Director

Jay Enterprises

3 - 5 years

4 Lacs

Mumbai

Posted:1 week ago| Platform:

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Skills Required

Letter Drafting Secretarial Activities Secretarial Operations Travel Management Hotel Booking Fixing Appointments Ticket Booking MOM Calendar Management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities

Job Responsibilities:

Administrative Support: Providing high-level administrative support to the Director, including managing outlook calendar, scheduling meetings, and handling correspondence.
Communication: Acting as a liaison between the Director and other staff members, clients, and stakeholders. Fluent in verbal & written communication.
Payments: Managing monthly / yearly payments of all utility bills, phone bills, school fees, travel bookings, car maintenance & repairs and co-ordinating the same with external agents.
Investments Management: Keep a track of investment portfolio - all commitments and payments, follow-up for investment tracking with companies. Organise monthly meetings with investment consultant, prepare agenda & follow-up on action points from monthly meetings. Ensuring all documentation related with investments is filed and maintained
Document Management: Preparing and editing documents, reports, and presentations as required. Ensuring all documentation is filed and maintained appropriately.
Meeting Coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
Travel Arrangements: Coordinating travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries.
Confidentiality: Handling sensitive information with the utmost confidentiality and discretion.

Preferred candidate profile

Experienced in working with comapny directors, fluent in written & verbal communication, Should be able to manage travel bookings and arrangements. Should be able to track investments portfolio..

More Jobs at Jay Enterprises

Personal Secretary To Director

Mumbai

3.0 - 5.0 yrs

INR 4 - 4 Lacs

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