Personal Secretary

Job Title: Personal Secretary Company: Herbs&Hugs Location: Kozhikode Salary: ₹4.8LPA (₹40,000/month) Experience: Minimum 5–10 years Role Summary: Herbs&Hugs is seeking a highly organized and experienced Personal Secretary to support senior management with administrative, scheduling, and communication responsibilities. The ideal candidate will bring strong discretion, efficiency, and the ability to handle multiple priorities with professionalism. This role is central to enabling smooth operations at the leadership level and ensuring timely execution of key tasks and meetings. Key Responsibilities: Provide comprehensive administrative support to the Managing Director or senior leadership. Manage calendars, appointments, meetings, and travel arrangements efficiently. Coordinate internal and external communications, including calls, emails, and reports. Prepare and format documents, presentations, reports, and business correspondence. Handle confidential information with a high level of integrity and discretion. Take meeting notes and ensure follow-ups on assigned tasks or communications. Liaise with internal departments and external partners on behalf of senior management. Organize and maintain digital and physical filing systems for easy document retrieval. Ensure timely reminders and updates for all important deadlines, meetings, and deliverables. Support with basic project coordination or task tracking as required. Qualifications & Requirements: Bachelor’s degree in Business Administration, English, Commerce, or any relevant field. Minimum 5 to 10 years of experience in a secretarial or executive assistant role, preferably supporting senior leadership. Exceptional verbal and written communication skills in English, Hindi and Malayalam. Strong organizational, time management, and multi-tasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), calendar management tools, and email systems. High level of professionalism, confidentiality, and interpersonal skills. Ability to remain calm under pressure and solve problems with minimal supervision. How this Role Fits into Herbs&Hugs: The Personal Secretary will play a pivotal role in enhancing executive productivity and decision-making. By managing the administrative backbone of leadership operations, this role ensures that the company's goals are met with precision, focus, and timeliness. This position will also serve as a bridge between internal teams and senior management for smooth business communication. To Apply: Email your resume to hr@herbsandhugs.com with the subject line: Application for Personal Secretary – Kozhikode. Show more Show less