Personal Assistant to Vice President

Job Title: Personal Assistant to VP-Level Leader

Location: Pune

Reporting To: VP-Level Leader

Experience Required: 8–10 years

Education: Graduate / Postgraduate

Role Summary

This role provides high-level administrative, organizational, and secretarial support to a VP-level leader. The Personal Assistant will manage calendars, coordinate travel, prepare documents, and act as a primary liaison between the leader and internal/external stakeholders globally.

Key Responsibilities

Calendar & Schedule Management

• Organize and optimize daily, weekly, and monthly calendars
• Coordinate meetings across time zones and departments

Travel & Logistics

• Plan and book domestic/international travel
• Prepare itineraries and manage visa/passport requirements

Meeting Preparation & Follow-up

• Prepare agendas, presentations, and briefing materials
• Record minutes and track action items

Email & Communication Support

• Draft, review, and send emails on behalf of the VP
• Screen and prioritize incoming communications

Expense & Budget Management

• Process expense reports and track reimbursements
• Support budget tracking and invoice approvals

Stakeholder Liaison

• Act as a point of contact for internal teams
• Represent the VP professionally in all interactions

Confidentiality & Discretion

• Handle sensitive information with utmost confidentiality
• Maintain trust and integrity in all dealings

Required Skills & Competencies

Communication

• Fluent spoken and written English
• Professional verbal and written communication skills

Organizational & Time Management

• Prioritization of tasks and calendar management
• Ability to multitask across competing priorities

Technical Proficiency

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Collaboration tools (Teams, Zoom, Slack)
• Familiarity with travel booking platforms, expense systems, and CRM tools

Problem Solving & Initiative

• Anticipate needs and proactively resolve issues
• Resourcefulness in managing last-minute changes

Attention to Detail

• Accuracy in scheduling, documentation, and communications
• Vigilance in reviewing documents and preparing reports

Adaptability & Resilience

• Flexibility in handling dynamic schedules and urgent requests
• Ability to remain calm under pressure

Job Type: Contractual / Temporary
Contract length: 12 months

Pay: ₹800,000.00 - ₹1,000,000.00 per year

Experience:

• MS Office Suite : 8 years (Required)

Language:

• English (Required)

Work Location: In person