Personal Assistant to Vice President

Job Title: Personal Assistant (PA)

Experience: 2-5 Years
Location: Udaipur
Reporting To: Vice President

Job Summary

We are seeking a reliable and proactive Personal Assistant to provide high-level administrative and secretarial support to senior management. The PA will be responsible for managing schedules, correspondence, coordination, and confidential information while ensuring smooth day-to-day operations.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for senior management.
• Act as a point of contact between management and internal/external stakeholders.
• Draft, review, and manage emails, letters, reports, and presentations.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Handle confidential documents and sensitive information with discretion.
• Organize files, records, and documentation (both physical and digital).
• Follow up on tasks, deadlines, and commitments on behalf of management.
• Assist in preparing MIS reports and presentations.
• Support coordination across departments as required.
• Manage office administration tasks related to the management office.

Required Qualifications

• Graduate in any discipline (Secretarial / Management background preferred).
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Good typing speed and documentation skills.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize work effectively.
• High level of confidentiality and professionalism.
• Attention to detail and problem-solving skills.
• Pleasant personality with a proactive approach.

Preferred Attributes

• Experience working with senior leadership or directors.
• Familiarity with office management systems and procedures.
• Ability to work under pressure and meet tight deadlines.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Health insurance
• Paid time off
• Provident Fund

Work Location: In person