Personal Assistant To the Director

Job Description

Role & responsibilities Welcomes visitors in a warm manner; determine the nature and purpose of visit and directs or escorts them to the specific destination Screening, directing, answering phone calls and distribute correspondence Brings concerns and solutions to the attention of the Director as needed Schedules meetings for the Director on a daily basis. Maintains the readiness and the calendars of all the meeting rooms Manage email & type correspondences Anticipate the needs and address issues before they arise Collaborate with various staff, multiple departments, and other executive assistants on a daily basis on behalf of the executive, and when working on and completing assigned projects Develop and maintain a filing system; organize, maintain and keep the files ready Researches, develops and implements action items under the direction of the Director in order to complete projects and accomplish Company goals Attends meetings in order to record minutes; compiles, transcribes, and distributes minutes of meetings Maintain client details and related events i.e. invitations and wishes on behalf of director or reminder to director. Daily follow up with various members of the team Act as a point of contact between the Director and the Client Formatting information for internal and external memos, emails, presentations, reports Handling requests and queries appropriately Managing information flow in a timely and accurate manner and sending reminders Preparing facilities for scheduled events and arranging refreshments, if required Preparing Itinerary, making travel and accommodation arrangements Reporting directly to the Director Supporting the day to day work of the Director Maintain discretion and confidentiality Developing and maintaining professional communications with all the department heads Exhibition registrations Calendar and Diary management Ensuring reports are being submitted to the Director as per Report Calendar Preferred candidate profile IT Skill (Computer operating skill) Strong organization skills, ability to manage multiple tasks simultaneously. Analytical and problem-solving abilities with keen attention to detail. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) Troubleshooting & problem solving technique knowledge Strong team building, decision-making and people management Working knowledge of office equipment, like printers and fax machines Punctual with good attendance history. Task Management and Follow up Reasonable typing speed Good spoken and written English Good reading and writing Hindi Knowing Marathi would be beneficial