Personal Assistant to Managing Director

The Personal Assistant to the Managing Director is a critical role responsible for providing high-level administrative, strategic, and organizational support. You will be the MD's primary gatekeeper and a trusted partner, enabling them to focus on strategic leadership and business growth. The ideal candidate is a master of multitasking, possesses impeccable judgment, and thrives in the vibrant, deadline-driven world of advertising. You are not just an administrator; you are a strategic enabler who understands the pulse of the creative industry.

Key Responsibilities

1. Executive & Administrative Support:

• Proactively manage and coordinate the MD’s complex and dynamic calendar, scheduling meetings, appointments, and client pitches with a strategic understanding of priorities.
• Handle all incoming correspondence (email, calls, mail), filtering, prioritizing, and actioning items as needed. Draft professional and polished responses on behalf of the MD.
• Prepare agendas, pre-reading materials, and presentations for meetings; attend key meetings to take detailed minutes and track action items to ensure follow-through.

2. Travel & Logistics Management:

• Arrange seamless domestic and international travel, including flights, accommodations, ground transportation, and visa applications.
• Create detailed travel itineraries and anticipate all logistical needs.
• Process and manage expense reports accurately and in a timely manner.

3. Communication & Stakeholder Liaison:

• Act as the primary point of contact between the MD and internal departments (Creative, Client Servicing, Strategy, Finance), as well as external stakeholders including high-profile clients, partners, and vendors.
• Maintain a high level of professionalism and discretion in all communications, fostering positive relationships on behalf of the MD's office.

4. Project & Client-Facing Support:

• Assist in the preparation of client presentations, pitch decks, and business proposals using PowerPoint, Keynote, or Google Slides.
• Conduct research on prospective clients, competitors, and market trends to support strategic initiatives.
• Coordinate logistics for key client meetings, workshops, and company events.
• Help track high-priority projects and deadlines, ensuring the MD is kept informed of progress and potential roadblocks.

5. Confidentiality & Discretion:

• Handle highly confidential and sensitive information regarding clients, personnel, and business strategy with the utmost discretion and integrity.
• Manage sensitive documents, contracts, and reports, ensuring proper filing and security.

Qualifications & Skills

• Experience: 5+ years of experience as a Personal Assistant or Executive Assistant supporting a C-level executive.
• Industry Experience: Experience within an advertising, marketing, media, or creative agency is highly desirable.
• Technical Proficiency: Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Experience with presentation software (Keynote) is a plus.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

The Ideal Candidate

• Proactive & Resourceful: You anticipate needs before they arise and find solutions independently. You are a natural problem-solver.
• Exceptionally Organized: You possess flawless organizational and time-management skills, with the ability to prioritize a heavy workload in a high-pressure environment.
• Meticulous Attention to Detail: Nothing gets past you. Your work is accurate and thorough.
• Superb Communicator: You have outstanding written and verbal communication skills, with a professional yet personable demeanor.
• Calm Under Pressure: You maintain a poised and positive attitude, even when juggling multiple competing priorities and tight deadlines.
• Unquestionable Integrity: You demonstrate a high level of discretion and can be trusted with the most sensitive company information.
• Commercially Aware: You have a genuine interest in the advertising and marketing industry and understand its key players and dynamics.

What We Offer

• A competitive salary and benefits package.
• An opportunity to be at the heart of a leading creative agency and work alongside industry leaders.
• A vibrant, energetic, and collaborative work culture.
• Exposure to high-profile projects and world-class brands.
• Opportunities for professional growth and development.

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month