Personal Assistant to Director

As a Personal Assistant to the Director, your main responsibility will be to provide high-caliber administrative and strategic support to Pallavi. This support will enable the efficient execution of day-to-day responsibilities as well as long-term initiatives. You will act as a trusted partner to streamline communications, manage priorities, and drive special projects. Your tasks will include coordinating a complex, multi-time-zone schedule which includes board meetings, investor calls, retail site visits, and off-site events. You will also be responsible for arranging detailed travel itineraries and accommodations. In terms of communications, you will draft, proofread, and manage correspondence such as emails, presentations, and memos on behalf of Pallavi. Additionally, you will serve as a gatekeeper to prioritize and route inquiries. Meeting coordination will be another key aspect of your role where you will prepare meeting agendas, collate briefing materials, and take concise action-oriented minutes. Following up on deliverables with cross-functional teams will also be part of your responsibilities. You will also drive special projects like retail expansion rollouts, investor due diligence, and strategic partnerships by tracking milestones, coordinating stakeholders, and surfacing risks. Maintaining organized digital and physical filing systems for contracts, term sheets, board materials, and confidential documentation will be crucial. You will ensure data integrity and security in this regard. Acting as the first point of contact for internal leadership, investors, and external partners will also be part of your role. Cultivating relationships with discretion and professionalism is essential. Identifying process improvements to enhance the efficiency of the Founder's Office and implementing tools like Asana, Notion, and Slack workflows to automate routine tasks will be part of ensuring operational excellence. Key competencies required for this role include expertise in calendar systems like Google Calendar or Outlook, travel-booking platforms, exceptional organizational skills, high attention to detail, proficiency in MS Office or Google Workspace, strong communication, discretion in handling confidential matters, and a collaborative, get-it-done attitude. Familiarity with project-management tools like Asana, Notion, Trello, and basic data reporting is also important. To be considered for this role, you must have at least 5 years of experience as an Executive or Personal Assistant supporting C-suite executives, preferably in a high-growth startup or fast-paced environment. Exposure to retail, e-commerce, or consumer brands, as well as experience coordinating investor or board-level activities, is desirable. A Bachelor's degree in Business Administration, Communications, or a related field is mandatory for this position.,