Personal Assistant to Director

Job Title: Personal Assistant to Director
Location: Ahmedabd
Employment Type: Full-Time
Reports To: Director/Managing Director
Job Overview:

We are seeking a proactive, well-organized, and dynamic Personal Assistant to the Director who will provide high-level administrative, organizational, and personal support. The role requires flexibility for frequent travel and participation in outdoor/onsite meetings, ensuring smooth coordination of the Director’s professional and business engagements.

Key Responsibilities:

• Act as the first point of contact for the Director – managing calls, emails, appointments, and correspondence.
• Manage and coordinate the Director’s daily calendar, schedules, and travel arrangements.
• Accompany the Director to business meetings, conferences, site visits, and other outdoor activities.
• Take detailed meeting notes, prepare minutes, and follow up on actionable tasks.
• Handle confidential information with integrity and discretion.
• Liaise with clients, vendors, and stakeholders on behalf of the Director.
• Organize and maintain documents, files, and records (both digital and physical).
• Assist in preparation of reports, presentations, and other business documents.
• Coordinate logistics for events, business trips, and official engagements.
• Provide personal assistance when required, ensuring the Director’s time is effectively optimized.

Key Requirements:

• Bachelor’s degree preferred (Business Administration/Management/Communication or related field).
• Proven experience as a Personal Assistant/Executive Assistant or similar role.
• Strong communication (verbal & written) and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools.
• Ability to multitask, prioritize, and adapt in dynamic environments.
• High level of professionalism, confidentiality, and discretion.
• Willingness and flexibility to travel frequently and attend outdoor meetings/events.
• Excellent organizational and time-management skills.
• Presentable and confident in dealing with senior-level stakeholders.

Preferred Attributes:

• Fluency in English and local language.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Energetic, proactive, and adaptable personality.

Job Type: Full-time

Pay: ₹25,000.00 - ₹45,000.00 per month

Experience:

• total work: 2 years (Preferred)

Work Location: In person